Free Moving Company Invoice Generator
Bill hourly crews or a flat move rate, add packing materials and extra fees as separate lines, then download it as a PDF — free, no sign-up.
Saved invoices
Saved automatically in your browser.
Your business name
INVOICE
INV-001
Billed to
Client name
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Item description | 1 | — | $0.00 |
- Subtotal
- $0.00
- Total
- $0.00
Invoicing a moving job
For an hourly move, make one line for the crew — put the billable hours in the quantity column and your crew rate in the rate column, or list each mover on its own line if you charge per person. Add the truck, travel, or fuel charge as a separate line so it's clear it isn't baked into the labor rate. For a long-distance job you'd usually quote a flat rate instead — a single line priced by distance or by cubic feet or weight, with the basis of the estimate noted.
Put packing materials and any extras on their own lines so the total reads clearly: boxes, tape, and wrap as quantities, and situational charges like a stair or long-carry fee, a bulky-item surcharge for a piano or safe, or an elevator wait. The Sales Tax line is calculated on the subtotal after any discount — set your combined state and local rate, and remember that labor and materials are taxed differently in some states, so check with an accountant if you're unsure what to charge tax on.
The invoice has no dedicated fields for the move itself, so record the origin and destination addresses and the move date in the notes — that's what turns a generic invoice into a record of the job. To hold a date, issue a deposit invoice first: one line for the deposit amount with the balance due noted, then bill the rest on a final invoice after the move. Your draft autosaves in the browser as you type, so you can update the number and dates and download the next PDF.
The clock starts when the crew arrives
A two-bedroom local move billed hourly: a three-mover crew with a 26-foot truck at one crew rate, running 6.5 hours from arrival to the last box down. Drive time each way is a separate travel fee rather than hours quietly added to the clock, materials are billed per item at the price the customer was quoted, and the second-floor walk-up at the destination carries a per-flight stair charge that was agreed at the estimate. A booking deposit already paid belongs in the notes next to the balance due, so the customer can see it was credited.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Local move — 3 movers + 26 ft truck, per hour (4-hour minimum) | 6.5 | $195.00 | $1,267.50 |
| Truck and travel fee — drive time to origin and back to yard | 1 | $145.00 | $145.00 |
| Medium moving boxes — supplied | 18 | $3.75 | $67.50 |
| Mattress bags, queen | 2 | $14.00 | $28.00 |
| Stair carry — 2nd-floor walk-up at destination, per flight | 2 | $75.00 | $150.00 |
| Subtotal | $1,658.00 | ||
| Sales Tax 6.5% | $107.77 | ||
| Total due | $1,765.77 | ||
The crew is one hourly line rather than three movers billed separately, and every box and bag is counted at a unit price.
From the estimate to the last box down
Crew size in the description
Write the hourly line as "3 movers + 1 truck" in the description with the hours in the quantity column, so the crew rate explains itself without a phone call.
Travel or truck fee
Give drive time to the origin and back to the yard its own line at whatever your tariff allows, instead of starting the clock before the crew arrives.
Materials counted, not estimated
Boxes, tape, paper, wardrobe cartons and mattress bags go on as quantity supplied times the per-item price, which is the part of the bill customers check hardest.
Access charges you already quoted
Stairs, long carries, shuttle runs and elevator waits belong on named lines — "stair carry, 2nd floor walk-up, per flight" — and should match the figures given at the estimate.
Addresses, date and deposit
Put the origin and destination addresses and the move date in the notes. If the customer paid a booking deposit, record it there with the balance still owed rather than putting it through the discount field, which comes off the subtotal before tax is applied.
How to create an invoice online
- 1
Fill in the details
Add your business info, your client, line items, tax, and an optional logo or discount.
- 2
Watch the live preview
The invoice updates as you type, so you always see exactly what your client will receive.
- 3
Download the PDF
One click generates a clean, professional PDF invoice — free and without a watermark.
A simple invoice maker for freelancers and small businesses
Everything you need to bill a client properly — and nothing you don't. Create an invoice, check the live preview, download the PDF, get paid.
Instant PDF download
Generate a polished A4 invoice PDF in one click — no waiting, no email required.
No sign-up, no watermark
Completely free to use. Your invoice is yours, with no branding stamped on it.
Private by design
Everything happens in your browser. Your invoice data never touches a server.
Logo, tax & discounts
Add your logo, any tax label and rate (VAT, GST, sales tax), and percentage or fixed discounts.
Saves as you type
Your draft is stored locally in your browser, so an accidental tab close loses nothing.
20 currencies
Invoice in USD, EUR, GBP, INR, JPY and more, with correct rounding for each currency.
Frequently asked questions
How do I bill an hourly moving job?
Put the total crew hours in the quantity column and your hourly crew rate in the rate column — decimals like 3.5 hours are supported. Add the truck and travel fee as its own line, and the subtotal and total are calculated for you.
How do I show the origin and destination on the invoice?
There aren't dedicated fields for the move addresses, so put the pickup and delivery addresses and the move date in the notes. That keeps everything about the job on one document alongside the line items.
Can I charge a deposit to hold the move date?
Yes — issue a deposit invoice with one line for the deposit amount and note the remaining balance, then bill the balance on the final invoice after the move. Update the invoice number so the two documents don't share one.
Should I charge sales tax on a move?
It depends on your state — some tax moving labor, some only tax packing materials, and rules vary by locale. Set the Sales Tax rate and label for what applies, leave it empty if it doesn't, and check with an accountant if you're unsure.