Free Locksmith Invoice Generator
Itemize the trip charge, labor, and hardware, put lockouts on their own line, add your logo, and download it as a PDF — free, no sign-up.
Saved invoices
Saved automatically in your browser.
Your business name
INVOICE
INV-001
Billed to
Client name
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Item description | 1 | — | $0.00 |
- Subtotal
- $0.00
- Total
- $0.00
Invoicing locksmith jobs
Break the bill into the lines a locksmith customer expects: the trip charge or service call fee, labor, and any hardware — locks, cylinders, keys — each on its own line. If you run a mobile shop, the trip charge is the line that covers getting to the site, so put it at quantity 1 with your call-out rate. Labor goes by the hour with decimals in the quantity column (0.5 hours to pick a lock and rekey it just works), and hardware gets a line per item: three deadbolts at a unit price, or five cut keys at your per-key rate, with the quantity spelled out so nobody wonders what the lock cost versus the labor to fit it.
An emergency or after-hours lockout belongs on its own clearly labeled line at your call-out rate — 'After-hours lockout' at the higher rate — not blended into standard labor, so the premium stays visible and harder to argue. There's no dedicated field for what you serviced, so the notes carry it: the property address if it differs from the billing address, or for a vehicle the year, make, model, and VIN, plus what you actually did — 'rekeyed front and back deadbolts to one key' or 'cut and programmed one transponder key'. If your state licenses locksmiths, put your license number on a line under your business name in the address block so it shows on every PDF.
The tax line is preset to Sales Tax with USD amounts, but whether locksmith labor, hardware, or both are taxable varies by state — parts are usually taxable, service labor sometimes isn't — so set the rate your accountant confirms or leave it empty. Your business details, logo, and tax rate autosave in the browser between jobs, so on the next call you swap the customer, the line items, and the invoice number and download a fresh PDF.
48 apartments, one new master key
A property manager changed superintendents and wanted the whole building off the old keyway before the new one started work. Volume keying is priced per cylinder and per key rather than by the clock, so the quantity column carries the invoice — forty-eight doors on one line, the cut keys on another. The master key system itself is a one-off design charge, and the two stairwell exit devices are hardware supplied and fitted at a unit price. There is no call-out fee anywhere on this one: on a scheduled commercial job the visit is the job.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Rekey cylinder to new master keyway — per cylinder (units 101–148 and common doors) | 48 | $24.00 | $1,152.00 |
| Keys cut and stamped Do Not Duplicate — per key | 156 | $4.25 | $663.00 |
| Master key system design — grand master, floor and unit levels, keying schedule supplied | 1 | $385.00 | $385.00 |
| Von Duprin 98 rim exit device, stairwell doors — supplied and fitted | 2 | $985.00 | $1,970.00 |
| On-site locksmith labour — two technicians, pinning, install and handover | 6.5 | $95.00 | $617.50 |
| Subtotal | $4,787.50 | ||
| Sales Tax 6.35% | $304.01 | ||
| Total due | $5,091.51 | ||
Forty-eight identical rekeys belong in the quantity column rather than on forty-eight lines, because the per-cylinder rate is what the manager will hold you to on the next building.
Details a property manager will look for
License number up front
Where locksmiths are licensed, the license number is generally expected on your paperwork — put it under your business name in the address block or at the top of the notes field, since there's no license-number field.
Trip fee on its own line
The service call or call-out charge goes on at quantity 1 so the customer can see what turning up cost before any lock was touched.
Flat for the opening, itemized after
Bill the opening as one flat labor line at the price you quoted on the phone, then put everything that followed on separate lines. If you'd rather charge by the clock, the quantity column takes decimals, so half an hour is 0.5.
Hardware named and counted
Spell out the brand, model and finish of every cylinder, deadbolt or lever you supplied with the quantity fitted, so a warranty claim a year later has something to point at.
Night rates and ID check
Charge evening, weekend and holiday premiums on a separate line, and record in the notes that you verified ID and proof of occupancy at the address.
How to create an invoice online
- 1
Fill in the details
Add your business info, your client, line items, tax, and an optional logo or discount.
- 2
Watch the live preview
The invoice updates as you type, so you always see exactly what your client will receive.
- 3
Download the PDF
One click generates a clean, professional PDF invoice — free and without a watermark.
A simple invoice maker for freelancers and small businesses
Everything you need to bill a client properly — and nothing you don't. Create an invoice, check the live preview, download the PDF, get paid.
Instant PDF download
Generate a polished A4 invoice PDF in one click — no waiting, no email required.
No sign-up, no watermark
Completely free to use. Your invoice is yours, with no branding stamped on it.
Private by design
Everything happens in your browser. Your invoice data never touches a server.
Logo, tax & discounts
Add your logo, any tax label and rate (VAT, GST, sales tax), and percentage or fixed discounts.
Saves as you type
Your draft is stored locally in your browser, so an accidental tab close loses nothing.
20 currencies
Invoice in USD, EUR, GBP, INR, JPY and more, with correct rounding for each currency.
Frequently asked questions
How do I bill an emergency or after-hours lockout?
Add it as its own line — 'After-hours lockout' or 'Emergency call-out' at your higher rate — rather than folding the premium into standard labor. Keeping it separate makes the after-hours charge visible on the invoice and easier to justify if the customer questions it.
How do I invoice a car key or vehicle lockout?
Put the trip charge, labor, and any key as separate lines, with one line per key cut or programmed and the count in the quantity column. Record the vehicle year, make, model, and VIN in the notes field so the invoice matches the job, since there's no dedicated vehicle field.
Do I charge sales tax on locksmith work?
It varies by state — hardware and keys are usually taxable, while service labor is taxed in some states and exempt in others. The tool applies one rate to the whole invoice after any discount, so if only the parts are taxable, note that in the notes field and confirm what's taxable with an accountant.
How do mobile locksmiths bill for travel?
Add a trip charge or call-out line at quantity 1 with your travel rate, kept separate from labor and hardware. It covers getting to the site regardless of how long the work runs — and if the job takes longer than expected, the labor line captures the extra time on top.