Free Electrician Invoice Generator
Itemize the service call fee, labor hours, and materials, add your license number and logo, and download it as a PDF — free, no sign-up.
Saved invoices
Saved automatically in your browser.
Your business name
INVOICE
INV-001
Billed to
Client name
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Item description | 1 | — | $0.00 |
- Subtotal
- $0.00
- Total
- $0.00
Invoicing electrical work
Break the job into the lines an electrical customer expects to see: the service call fee as its own line at quantity 1, labor hours at your hourly rate (decimals like 2.5 work), and materials — wire, breakers, fixtures — listed separately so nobody assumes the parts were free. If the city charged a permit or inspection fee, pass it through at cost on its own line rather than folding it into labor; a fee the customer can match to what the county actually charged rarely gets disputed.
Most states want your electrical license number on the invoice — there's no dedicated field, so put it on a line under your business name in the address block and it shows on every PDF. Use the notes field for the job address when it differs from the billing address, plus panel and circuit details ('replaced 20A breaker, panel 2, circuit 14') — that record tells the customer exactly what they paid for and protects you on a callback. Emergency or after-hours work belongs on its own clearly labeled line at your call-out rate, not blended into standard hours.
The tax line is preset to Sales Tax for US work, but whether electrical labor is taxable varies by state — materials usually are, labor often isn't — so set the rate that fits your situation or ask your accountant. Your draft autosaves in the browser, so on the next job you update the invoice number, dates, and line items, and download a fresh PDF.
Billing a 200A service upgrade
A 200A service upgrade with add-on work finished on the same visit, priced the way most electricians quote it. The panel swap is a flat-rate labor line at quantity 1 rather than hours, the load center and grounding materials sit on one materials line, and the repetitive work — can lights and AFCI breakers — is billed per device with the count in the quantity column. The city permit and inspection fee is passed through at exactly what the municipality charged.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| 200A service panel and meter base upgrade — flat-rate labor | 1 | $1,850.00 | $1,850.00 |
| 200A load center, breakers, and grounding materials | 1 | $512.00 | $512.00 |
| Install recessed LED can light, kitchen — per fixture | 8 | $145.00 | $1,160.00 |
| AFCI breaker replacement, panel 2 — per breaker | 3 | $165.00 | $495.00 |
| City electrical permit and inspection fee (at cost) | 1 | $185.00 | $185.00 |
| Subtotal | $4,202.00 | ||
| Sales Tax 7% | $294.14 | ||
| Total due | $4,496.14 | ||
The permit fee sits on its own line at cost so the customer can match it to the city's receipt instead of assuming it is margin.
Never send it without the license and permit numbers
License and permit numbers
Put your electrical license on a line under your business name in the address block and the permit number in the notes field, so the invoice lines up with the inspection record for the job.
Permit fees at cost
List the city permit and inspection fee on its own line at quantity 1 for exactly what the municipality charged, rather than burying it inside your labor rate.
Per-device quantities
Repetitive work prices itself — eight recessed cans or three AFCI breakers go on one line with the count in the quantity column and your per-device price in the rate column.
Flat-rate versus hourly
Book-priced work like a service panel upgrade belongs on a single line at quantity 1, while a troubleshooting call is better billed as time — your one-hour minimum in the quantity column at your hourly rate, growing to 2.5 or 3 as the fault takes longer to find.
Panel and circuit detail
Name the panel and circuit you worked on inside the line description, for example "replaced 20A breaker, panel 2, circuit 14", so a callback months later has a written record.
How to create an invoice online
- 1
Fill in the details
Add your business info, your client, line items, tax, and an optional logo or discount.
- 2
Watch the live preview
The invoice updates as you type, so you always see exactly what your client will receive.
- 3
Download the PDF
One click generates a clean, professional PDF invoice — free and without a watermark.
A simple invoice maker for freelancers and small businesses
Everything you need to bill a client properly — and nothing you don't. Create an invoice, check the live preview, download the PDF, get paid.
Instant PDF download
Generate a polished A4 invoice PDF in one click — no waiting, no email required.
No sign-up, no watermark
Completely free to use. Your invoice is yours, with no branding stamped on it.
Private by design
Everything happens in your browser. Your invoice data never touches a server.
Logo, tax & discounts
Add your logo, any tax label and rate (VAT, GST, sales tax), and percentage or fixed discounts.
Saves as you type
Your draft is stored locally in your browser, so an accidental tab close loses nothing.
20 currencies
Invoice in USD, EUR, GBP, INR, JPY and more, with correct rounding for each currency.
Frequently asked questions
How do I bill an emergency or after-hours call-out?
Add it as its own line — 'After-hours service call' at your emergency rate — or bill the hours on a second labor line at your higher after-hours rate. Keeping it separate from standard labor makes the premium visible and harder to dispute.
Where does my electrician license number go on the invoice?
There's no dedicated field — add it on a line under your business name in the address block, and it appears on the preview and every PDF. Many states require the license number on electrical invoices, so check your state board's rules.
Do I charge sales tax on electrical labor or just materials?
It varies by state — materials are usually taxable, while labor is taxed in some states and exempt in others. The tool applies one rate to the whole invoice after any discount, so if only part of the job is taxable, note the breakdown in the notes field and check with an accountant.
How do I pass permit and inspection fees through to the customer?
Enter each fee as its own line at quantity 1 with the rate set to exactly what the city or county charged. Itemizing them at cost shows the customer the fee wasn't marked up — keep the receipt in case they ask.