Free Service Invoice Generator
Bill for labor, hours or a flat service fee — list each service as a line item, add your logo, and download it as a PDF.
Saved invoices
Saved automatically in your browser.
Your business name
INVOICE
INV-001
Billed to
Client name
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Item description | 1 | — | $0.00 |
- Subtotal
- $0.00
- Total
- $0.00
Billing for services, not goods
A service invoice bills for work — labor hours, a fixed project fee, a call-out — rather than physical goods, so there are no product SKUs, stock quantities or shipping lines to fill in. List each service or block of hours as its own line item: put the hours in the quantity column, where decimals like 3.5 handle partial hours, and your rate alongside — or use quantity 1 with the full amount as the rate for a flat service fee.
Describe each service plainly in the description column — 'Copy edit, 4 pages', 'On-site diagnostic, 2 hours' — so the client can see exactly what they're paying for without a follow-up email. Payment terms, your bank or payment details and any reference like a job or PO number go in the notes field, since the tool has no separate fields for those.
Add a tax line only if your service is taxable where you operate — some services are, some are exempt, and registration thresholds vary — so set your label and rate if you're registered, or leave the tax empty if you're not. The draft autosaves in your browser, so next month you can reopen it, change the number and dates, and download a fresh PDF.
Turning a training day into line items
A home care agency booked two days of supervisor training for twenty-two staff, delivered on site in two sessions. Nothing here is a trade call-out: the work is sold in units the client agreed in advance — a day rate for delivery, hours for the preparation that rewrote the course around their own policies, and a per-attendee price for the printed workbooks. The follow-up assessment and the travel are fixed amounts on lines of their own rather than being folded into the day rate. No tax is set on this one, since the service is not taxable where this trainer operates — add your own label and rate if yours is.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Facilitated training day, Supervising Frontline Teams — on site, per day | 2 | $1,850.00 | $3,700.00 |
| Course preparation — tailoring materials to client policies and escalation routes | 6.5 | $145.00 | $942.50 |
| Participant workbook, printed and bound — per attendee | 22 | $18.00 | $396.00 |
| Post-course competency assessment and written summary report | 1 | $400.00 | $400.00 |
| Travel and one night accommodation — fixed | 1 | $385.00 | $385.00 |
| Subtotal | $5,823.50 | ||
| Total due | $5,823.50 | ||
Every line is a unit and a rate — days, hours, attendees — which is what a service invoice has in place of product codes and stock quantities.
Make each service line self-explaining
Describe work, not a SKU
Each line should say what was done and to what — "Compressor service, treatment room 2" — because there is no product code column to lean on when you are selling labour.
Hours or flat fee per line
Put hours in the quantity column with your rate beside them, decimals like 3.5 included, or use quantity 1 with the whole amount as the rate for a fixed-price service.
Split the different rates
Technician, apprentice, after-hours and weekend work each deserve their own line at their own rate so the client can see why two hours cost more than another two.
Name the site
Put the job or site address in the line description or the notes field, since the address block holds the client's billing address, which is frequently somewhere else entirely.
Terms, warranty, work order
Net terms, any labour warranty period and the work order or PO reference all go in the notes field, as the form has no dedicated boxes for them.
How to create an invoice online
- 1
Fill in the details
Add your business info, your client, line items, tax, and an optional logo or discount.
- 2
Watch the live preview
The invoice updates as you type, so you always see exactly what your client will receive.
- 3
Download the PDF
One click generates a clean, professional PDF invoice — free and without a watermark.
A simple invoice maker for freelancers and small businesses
Everything you need to bill a client properly — and nothing you don't. Create an invoice, check the live preview, download the PDF, get paid.
Instant PDF download
Generate a polished A4 invoice PDF in one click — no waiting, no email required.
No sign-up, no watermark
Completely free to use. Your invoice is yours, with no branding stamped on it.
Private by design
Everything happens in your browser. Your invoice data never touches a server.
Logo, tax & discounts
Add your logo, any tax label and rate (VAT, GST, sales tax), and percentage or fixed discounts.
Saves as you type
Your draft is stored locally in your browser, so an accidental tab close loses nothing.
20 currencies
Invoice in USD, EUR, GBP, INR, JPY and more, with correct rounding for each currency.
Frequently asked questions
What's the difference between a service invoice and a product invoice?
A service invoice bills for labor, time or a flat fee rather than physical goods, so there are no SKUs, stock quantities or shipping lines — you describe the work and its rate. A product invoice, by contrast, itemizes goods sold.
How do I list hours versus a flat service fee?
For hourly work, put the hours in the quantity column and your rate beside them — decimals like 3.5 are supported. For a flat service fee, use quantity 1 and enter the full amount as the rate.
Do I charge tax on a service invoice?
Only if your service is taxable where you are — many services are, some are exempt, and registration thresholds vary. Set your tax label and rate if you're registered; otherwise leave it blank and check with an accountant.
Where do I put payment terms and a job or PO number?
In the notes field. There are no dedicated fields for terms, bank details or reference numbers, so add your terms like 'Net 14', your payment details, and any job or PO number there.