Free Trucking Invoice Generator
Bill brokers and shippers per load — per-mile or flat rate, with detention and fuel surcharge lines — and download it as a PDF, free with no sign-up.
Saved invoices
Saved automatically in your browser.
Your business name
INVOICE
INV-001
Billed to
Client name
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Item description | 1 | — | $0.00 |
- Subtotal
- $0.00
- Total
- $0.00
Invoicing freight loads
Give every load its own line item, and put the lane plus the reference in the description — "Dallas, TX to Atlanta, GA — Load #20871 / rate con RC-1142" — because the broker's payables team matches your invoice against the rate confirmation before anyone cuts a check. For per-mile freight, enter the miles as the quantity and your per-mile rate as the rate — decimals mean 512.5 miles at $2.10 calculates exactly. For a flat per-load rate, use quantity 1 and the agreed amount.
Keep accessorials off the linehaul line: detention (hours in the quantity column at your detention rate), layover, lumper fees, and any fuel surcharge each get their own line, so a dispute over one charge doesn't hold up payment on the whole load. Use the notes field for the BOL and POD numbers, your remit-to details, and payment terms — brokers typically pay net-30 from a clean invoice and signed POD, so set the due date to match.
Interstate freight transportation is generally not subject to sales tax, which is why this page doesn't preset a tax rate — most carriers leave it empty. Intrastate hauls and local rules are another matter, so check with an accountant if you run within a single state. Your draft autosaves in the browser as you type: bill a load, download the PDF, then update the invoice number, dates, and lane for the next one.
One load, Dallas to Atlanta
One dry van load from Dallas to Atlanta, billed to the broker straight off the rate confirmation. Linehaul is per mile — 781.4 practical miles at 2.35 — with the fuel surcharge on its own line at a cents-per-mile rate the broker's payables team can check against the rate con. Detention and the lumper reimbursement are separate lines again, and there's no tax line because interstate freight transportation generally isn't subject to sales tax.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Dallas, TX to Atlanta, GA — Load #20871 / RC-1142, linehaul per mile | 781.4 | $2.35 | $1,836.29 |
| Fuel surcharge — per practical mile | 781.4 | $0.45 | $351.63 |
| Detention at consignee, beyond 2 hours free time | 2.5 | $60.00 | $150.00 |
| Lumper fee reimbursement — receipt #88412 | 1 | $175.00 | $175.00 |
| Subtotal | $2,512.92 | ||
| Total due | $2,512.92 | ||
Every accessorial is its own line under the same load number, so a query on one charge doesn't hold up payment on the linehaul.
The paperwork a broker needs attached
Load and rate con number
Put the load number and the rate-confirmation reference in the line description — a broker's AP team won't match an invoice that doesn't carry them.
The lane, written out
Spell out origin city and state to destination city and state in the description so the invoice reads against the bill of lading without anyone opening another system.
Per mile or flat, not both
Bill per mile by entering practical miles in the quantity column against your per-mile rate, or use quantity 1 with the agreed flat rate for the load.
Accessorials itemized
Detention (hours in the quantity column at your hourly detention rate), layover, lumper reimbursement and fuel surcharge each need their own line, never a bundled extras charge.
Authority, POD and terms
The notes field is where your MC and DOT numbers, the BOL and POD numbers, remit-to details and net-30 terms go, since the form has no reference-number fields.
How to create an invoice online
- 1
Fill in the details
Add your business info, your client, line items, tax, and an optional logo or discount.
- 2
Watch the live preview
The invoice updates as you type, so you always see exactly what your client will receive.
- 3
Download the PDF
One click generates a clean, professional PDF invoice — free and without a watermark.
A simple invoice maker for freelancers and small businesses
Everything you need to bill a client properly — and nothing you don't. Create an invoice, check the live preview, download the PDF, get paid.
Instant PDF download
Generate a polished A4 invoice PDF in one click — no waiting, no email required.
No sign-up, no watermark
Completely free to use. Your invoice is yours, with no branding stamped on it.
Private by design
Everything happens in your browser. Your invoice data never touches a server.
Logo, tax & discounts
Add your logo, any tax label and rate (VAT, GST, sales tax), and percentage or fixed discounts.
Saves as you type
Your draft is stored locally in your browser, so an accidental tab close loses nothing.
20 currencies
Invoice in USD, EUR, GBP, INR, JPY and more, with correct rounding for each currency.
Frequently asked questions
How do I invoice a freight broker for a load?
One line per load, with the origin, destination, and the load or rate-confirmation number in the description so the broker's AP team can match it. Reference the BOL and POD numbers in the notes, set a net-30 due date — that's what most brokers pay — and send the downloaded PDF along with your signed POD per the broker's billing instructions.
How do I bill a per-mile rate?
Enter the miles in the quantity column and your per-mile rate in the rate column — decimals like 512.5 miles are supported and the line total calculates automatically. For flat per-load rates, use a quantity of 1 with the full agreed amount.
Do I charge sales tax on a trucking invoice?
Interstate freight transportation is generally not subject to sales tax, so most carriers leave the tax rate empty — that's why there's no tax preset here. Intrastate hauls and certain local charges can be treated differently, so check with an accountant for loads that stay within one state.
Can I use this if I factor my invoices?
Yes — but factoring companies usually require their remit-to address and a notice-of-assignment statement on every invoice. Put both in the notes field, and follow your factoring company's formatting requirements exactly so funding isn't delayed.