Free Self-Employed Invoice Generator
Create a proper sole trader invoice — your own name, a sequential number, VAT only if you're registered — and download it as a PDF, free with no sign-up.
Saved invoices
Saved automatically in your browser.
Your business name
INVOICE
INV-001
Billed to
Client name
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Item description | 1 | — | £0.00 |
- Subtotal
- £0.00
- Total
- £0.00
Your first self-employed invoice
A sole trader invoice is simpler than most people expect: your own name (plus a trading name if you use one), your address, the client's details, a unique sequential number, the issue date, a description of the work, and the amount. Fill those into the form and the preview builds the invoice as you type — there's no company number to include because there's no company, and your UTR doesn't need to appear either.
The tax line is preset to VAT, but leave the rate empty unless you're actually VAT-registered — registration only becomes compulsory once your taxable turnover passes £90,000 in a rolling 12 months, the threshold since April 2024. Most side hustles and first-year sole traders are nowhere near it, and an invoice without VAT is still a perfectly valid invoice. If you bill a client abroad, the currency picker covers 20 currencies and the tax label is editable to whatever applies where you are.
Set a due date and put your bank details in the notes field so there's no back-and-forth about how to pay — for UK business clients, statutory interest of 8% plus the Bank of England base rate starts accruing once an invoice is overdue, and stating your terms up front makes that easier to enforce. Download the PDF and keep a copy for your Self Assessment records; the draft autosaves in your browser, so next month's invoice is a number change, fresh dates, and another download.
Two visits to a care home, on one invoice
A mobile hairdresser who works a residential home twice a month, invoicing both June visits together at the end of the month rather than leaving a slip after each one. Prices are per head at the rates agreed with the home, so the quantity column counts residents seen rather than time spent, and every line stays small. She is a long way under the £90,000 registration threshold, so the VAT rate is left empty and the invoice is simply the lines added up.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Cut and blow-dry — residents, visits of 4 and 18 June | 14 | £16.00 | £224.00 |
| Gents' dry cut | 9 | £11.00 | £99.00 |
| Shampoo and set | 6 | £14.00 | £84.00 |
| Perm — arranged by resident's family, materials included | 1 | £45.00 | £45.00 |
| Subtotal | £452.00 | ||
| Total due | £452.00 | ||
There is no field for a visit date, so both dates sit in the first line description — that is what lets the home tick this invoice off against its own sign-in sheet.
The bits sole traders most often leave off
Your own legal name
Sole traders invoice under their own name — put it in the business name field with a trading name after "t/a" if you use one, and your address underneath.
A unique sequential number
Start at 2026-001 and never repeat or skip one, so your invoice trail stays traceable if HMRC ever queries a Self Assessment return.
VAT only once registered
Leave the VAT rate empty until you register — compulsory once taxable turnover passes £90,000 in a rolling 12 months — and add your VAT number under your name in the address block when you do.
Bank details and terms
Put the account name, sort code, and account number in the notes with the terms ("payment within 14 days") and set a matching due date, so late-payment interest has a start point.
Recharged costs on their own lines
Expenses you pass on — mileage at HMRC's 55p a mile, stock licences, train fares — belong on separate line items rather than buried inside your fee.
How to create an invoice online
- 1
Fill in the details
Add your business info, your client, line items, tax, and an optional logo or discount.
- 2
Watch the live preview
The invoice updates as you type, so you always see exactly what your client will receive.
- 3
Download the PDF
One click generates a clean, professional PDF invoice — free and without a watermark.
A simple invoice maker for freelancers and small businesses
Everything you need to bill a client properly — and nothing you don't. Create an invoice, check the live preview, download the PDF, get paid.
Instant PDF download
Generate a polished A4 invoice PDF in one click — no waiting, no email required.
No sign-up, no watermark
Completely free to use. Your invoice is yours, with no branding stamped on it.
Private by design
Everything happens in your browser. Your invoice data never touches a server.
Logo, tax & discounts
Add your logo, any tax label and rate (VAT, GST, sales tax), and percentage or fixed discounts.
Saves as you type
Your draft is stored locally in your browser, so an accidental tab close loses nothing.
20 currencies
Invoice in USD, EUR, GBP, INR, JPY and more, with correct rounding for each currency.
Frequently asked questions
Can I invoice as self-employed without a limited company?
Yes — sole traders invoice under their own name, no company required. Put your name (and trading name, if you use one) in the business name field with your address underneath, and the invoice is as valid as any company's.
Do I need to charge VAT on a self-employed invoice?
Only if you're VAT-registered. Registration becomes compulsory once your taxable turnover passes £90,000 in any rolling 12 months — until then, leave the tax rate empty and the invoice simply shows the total. If you're getting close to the threshold, talk to an accountant before you cross it.
Does my UTR have to go on my invoices?
No — your Unique Taxpayer Reference belongs on your Self Assessment return, not your invoices. If a client asks for it anyway, add it on a line under your name in the address block or in the notes field.
What can I do if a client pays late?
For business-to-business work in the UK, statutory interest accrues at 8% plus the Bank of England base rate once an invoice is overdue. Set a clear due date on every invoice and spell out your terms in the notes — the rules differ for consumer clients, so check before charging interest.