Free Landscaping Invoice Generator
Itemize mowing visits, plants, and materials, split labor out on installs, and download the invoice as a PDF — free, no sign-up.
Saved invoices
Saved automatically in your browser.
Your business name
INVOICE
INV-001
Billed to
Client name
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Item description | 1 | — | $0.00 |
- Subtotal
- $0.00
- Total
- $0.00
Invoicing landscaping jobs
Maintenance work — weekly mowing, edging, hedge trimming — bills cleanest as one invoice per month with a line per visit: 'Mow and edge — June 5', quantity 1, your per-visit rate, and so on down the month. The draft autosaves in your browser, so you can add a line after each visit and download the PDF when the month closes. If every visit is identical, one line with quantity 4 at the per-visit rate says the same thing in less space.
One-off projects — a bed redesign, sod, a paver patio — are easier to defend when materials and labor are split. Give each material its own line with real quantities and unit prices: mulch by the cubic yard, pavers by the pallet or square foot, plants by count with the size in the description ('Boxwood, 3-gal'). Then labor goes on its own line, as crew-hours at an hourly rate or a flat install price. The Sales Tax preset calculates one rate on the invoice total after any discount.
Seasonal contracts bill per period: invoice each installment as a single line — 'Seasonal maintenance, May installment (2 of 7)' — and issue a new invoice with a fresh number each period. Put the property address in the notes on every invoice, along with your payment details — commercial clients and property managers often pay from an office that isn't the job site, and the notes line is what tells them which property the bill covers.
A month of mowing plus one bed refresh
This is a month-end invoice for a residential maintenance client who also had a front bed refreshed in the same month. The maintenance is a flat monthly rate rather than a per-visit charge, so it sits on one line with the frequency written into the description and everything the crew did beyond that scope billed underneath it. The mulch and shrubs are priced the way the nursery sells them — by the cubic yard and by the plant — and the crew hours for edging and cleanup sit on their own line so labor stays visible next to materials.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Monthly grounds maintenance — June (mow, edge and blow; weekly) | 1 | $220.00 | $220.00 |
| Hedge trimming — front foundation beds | 1 | $145.00 | $145.00 |
| Shredded hardwood mulch, installed — per cubic yard | 6.5 | $78.00 | $507.00 |
| Boxwood, 3-gal — supplied and planted | 8 | $68.00 | $544.00 |
| Crew labor — bed edging and haul-off of clippings | 3 | $65.00 | $195.00 |
| Subtotal | $1,611.00 | ||
| Sales Tax 6.5% | $104.72 | ||
| Total due | $1,715.72 | ||
Materials carry their real buying units in the quantity column — 6.5 cubic yards, 8 shrubs — so the client can check the volume against the price.
Spell out what the monthly rate covers
The property you serviced
The client address block holds the billing address, so name the service address in the notes field — property managers and absentee owners pay for several sites from one office.
What the monthly rate covers
Write the visit frequency and the scope into the flat maintenance line — mow, edge, blow, weekly — so leaf cleanups, storm debris, and bed work read as the extras they are on the lines below it.
Materials in buying units
List mulch by the cubic yard, sod by the pallet or square foot, and plants by count with the container size in the description, since the quantity field accepts decimals like 6.5.
Labor on its own line
Keep install, edging, or cleanup labor separate from plants and materials as crew-hours or a flat install price — the form applies one tax line to the whole subtotal, so a visible split is what your bookkeeper works from at year end.
License and payment terms
Your state contractor or pesticide applicator license number and your terms go in the notes field; there is no dedicated field for either on the form.
How to create an invoice online
- 1
Fill in the details
Add your business info, your client, line items, tax, and an optional logo or discount.
- 2
Watch the live preview
The invoice updates as you type, so you always see exactly what your client will receive.
- 3
Download the PDF
One click generates a clean, professional PDF invoice — free and without a watermark.
A simple invoice maker for freelancers and small businesses
Everything you need to bill a client properly — and nothing you don't. Create an invoice, check the live preview, download the PDF, get paid.
Instant PDF download
Generate a polished A4 invoice PDF in one click — no waiting, no email required.
No sign-up, no watermark
Completely free to use. Your invoice is yours, with no branding stamped on it.
Private by design
Everything happens in your browser. Your invoice data never touches a server.
Logo, tax & discounts
Add your logo, any tax label and rate (VAT, GST, sales tax), and percentage or fixed discounts.
Saves as you type
Your draft is stored locally in your browser, so an accidental tab close loses nothing.
20 currencies
Invoice in USD, EUR, GBP, INR, JPY and more, with correct rounding for each currency.
Frequently asked questions
How do I invoice weekly mowing?
Add one line per visit with the date in the description — 'Mow and edge — June 12' — quantity 1, and your per-visit rate, then download one invoice at month end. If the visits are identical, a single line with quantity 4 at the per-visit rate totals the same.
How do I list plants, mulch, and pavers?
One line per material, priced the way you buy it: mulch by the cubic yard, pavers by the pallet or square foot, plants by count with the size in the description. Quantities take decimals, so 6.5 cubic yards at your per-yard rate calculates correctly.
Do I charge sales tax on landscaping work?
It varies by state — some tax the whole job, some only materials, and some treat maintenance and installation differently. The tool applies one tax rate to the entire invoice, so if only part of a job is taxable, split it across two invoices or note the taxable amount in the notes field — and check with an accountant.
Where does the property address go?
In the notes field. The client address block should hold the billing address, so use the notes to name the service address — property managers with multiple sites need to see which property the invoice covers.