Free Fencing Invoice Generator
Bill the run by the linear foot, add gates and posts as units, itemize the tear-out, and download the invoice as a PDF.
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INVOICE
INV-001
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| Description | Qty | Rate | Amount |
|---|---|---|---|
| Item description | 1 | — | $0.00 |
- Subtotal
- $0.00
- Total
- $0.00
Linear feet, gates and post setting
A fence invoice starts with a tape measure. Put the measured run in the quantity column — decimals like 148.5 are fine — and your installed per-linear-foot rate beside it, and the line total takes care of itself. Split the run by what you actually built: 6 ft cedar privacy along the back, 4 ft picket down the side and chain link behind the shed are three lines, not one average. Naming the height and material in every description is also what keeps a quote from six weeks ago and the invoice you send today comparable.
Gates are units, not footage. Bill each one on its own line with the width, frame material and hardware in the description — a 4 ft walk gate and a 12 ft double drive gate cost nothing like each other — and take the gate openings out of the fence run so the same sixteen feet isn't charged twice. Posts need the same care in the other direction: an installed per-foot rate already contains your line posts, so don't bill them again. What does earn a line is the difference — corner, end and gate posts dug deeper with more concrete, bags of concrete beyond the standard set, hard digging through rock or clay, and any hole opened by hand near a marked utility — with the description saying it's an addition to the run rate.
Tear-out is a job in itself. Removing an old fence is priced per linear foot, and the dump fee comes through as a separate line at what the ticket said, so the customer sees the disposal cost instead of wondering why demolition sounds expensive. Use the notes field for your state registration or license number, the permit or HOA approval reference, and the sentence that prevents most disputes: that you installed to the line the customer staked and did not survey the boundary. Warranty terms belong there too, along with the fact that cedar will check and weather with age. On tax, a fence becomes part of the land, and that changes the answer in a lot of states — Louisiana, where the example below is set, taxes the fence company's own material purchases and leaves installation labor on immovable property alone, so many invoices there carry no tax at all. Leave the rate box empty and none is printed; enter a rate where you do collect and it's applied to the subtotal once, after any discount. Check with an accountant.
168 feet of cedar, two gates and an old chain link to pull
A back yard rebuilt in a day and a half: the old 4 ft chain link comes out first and is billed per linear foot of what was removed, then 152 feet of 6 ft cedar privacy goes in at the installed foot rate. The two gates are billed as units because their cost sits in the frame and the hardware, not in their width. Line posts are already inside the per-foot rate, so only the nine corner, end and gate posts appear separately, and only for the deeper hole and the extra concrete they took.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Tear out and haul away existing 4 ft chain link — per linear foot | 168 | $3.25 | $546.00 |
| 6 ft cedar privacy fence installed, line posts included — per linear foot | 152 | $31.50 | $4,788.00 |
| 4 ft walk gate — cedar on steel frame, hardware and latch, per gate | 1 | $385.00 | $385.00 |
| 12 ft double drive gate — steel frame, drop rod and cane bolts, per gate | 1 | $1,180.00 | $1,180.00 |
| Corner, end and gate posts — deeper holes and extra concrete over the run rate, per post | 9 | $45.00 | $405.00 |
| Subtotal | $7,304.00 | ||
| Total due | $7,304.00 | ||
The gate openings come out of the fence run — 152 feet of panels plus a 4-foot walk gate and a 12-foot drive gate add back to the 168 feet that was torn out — so no stretch of the yard is billed twice, and there's no tax line because Louisiana taxes the fence company's materials at purchase rather than the installed fence.
What a fence invoice has to account for
The run, minus the gate openings
Measured linear feet go in the quantity column, decimals included, with the gate widths subtracted so nothing is charged as both fence and gate.
Every gate as a unit
One line per gate, naming the width, the frame material and the hardware, because that's where the cost actually sits.
Only the posts that cost extra
Line posts belong inside the per-foot rate; corner, end and gate posts earn a line for the deeper hole and extra concrete, and rock or hand digging near utilities gets one of its own.
Tear-out plus the dump ticket
Removing the old fence is labor priced by the foot, and the disposal fee is a separate pass-through at what the landfill charged.
Boundary, permit and warranty in notes
State that you built to the line the customer staked, add the permit or HOA reference and your registration or license number, and set out the workmanship warranty — none of these have fields of their own.
How to create an invoice online
- 1
Fill in the details
Add your business info, your client, line items, tax, and an optional logo or discount.
- 2
Watch the live preview
The invoice updates as you type, so you always see exactly what your client will receive.
- 3
Download the PDF
One click generates a clean, professional PDF invoice — free and without a watermark.
A simple invoice maker for freelancers and small businesses
Everything you need to bill a client properly — and nothing you don't. Create an invoice, check the live preview, download the PDF, get paid.
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Frequently asked questions
How do I invoice a fence by the linear foot?
Put the measured run in the quantity column — decimals such as 148.5 are supported — and your installed rate per foot beside it. Give each fence type and height its own line, because a 6 ft cedar privacy run and a 4 ft chain link run shouldn't share a single averaged rate.
Should gates be counted in the linear footage?
No — bill each gate as a unit on its own line, with the width, frame and hardware named in the description, and deduct the gate openings from the fence run so that stretch isn't billed twice. A 12 ft drive gate is a piece of equipment, not twelve feet of fence.
How do I bill post holes that hit rock?
Add a line for hard digging or rock excavation priced per post or per hour, and put the date and the location of the holes in the notes. Flag it with the customer while you're on site rather than letting it turn up as a surprise on the invoice.
Do I charge sales tax on fence installation?
In plenty of states you don't. Louisiana treats the fence company as the consumer of the pickets, posts and concrete — you pay the tax when you buy them and add none to the installed job, which is why the example below shows no tax line. Other states tax the materials portion only, and a few tax the whole contract. Leave the rate box empty when you're not collecting; when you are, one rate covers the entire subtotal, so put anything non-taxable on a separate invoice. Check with an accountant.