Free Rent Invoice Generator
Bill monthly rent with the property and period on every line, break out utilities and late fees, and download it as a PDF — free, no sign-up.
Saved invoices
Saved automatically in your browser.
Your business name
INVOICE
INV-001
Billed to
Client name
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Item description | 1 | — | $0.00 |
- Subtotal
- $0.00
- Total
- $0.00
Invoicing monthly rent
Make the description do the record-keeping: "Rent — 12 Oak St, Unit 3 — July 2026" tells the tenant, your accountant, and future-you exactly what the payment covers. Keep base rent as its own line, then add utilities, parking, pet rent, or a late fee as separate line items — when something changes month to month, the tenant can see precisely which line moved.
Number invoices by period instead of a running count — 2026-07, or OAK3-2026-07 if you manage several units — and a folder of downloaded PDFs sorts itself into a ledger. Because the draft autosaves in your browser, next month takes a minute: bump the number, change the period in the description, download the new PDF.
A security deposit isn't rent — invoice it separately if you invoice it at all, and check your state's rules on how deposits must be held and returned. Commercial leases fit the same form: add CAM charges, insurance, or property-tax pass-throughs as their own line items so the year-end reconciliation reads line by line rather than as a lump sum.
What lands on a tenant's July bill?
Daniela rents a one-bedroom unit in a three-unit building on a twelve-month lease, so the rent line never changes — only the period in the description does. July also carries her share of the building water bill, her reserved parking space, pet rent for one cat, and a late fee left over from June, which landed four days past the grace period. Because every charge is a flat monthly amount, the quantity column stays at 1 and the rate column holds the figure.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Rent — 12 Oak St, Unit 3 — July 2026 | 1 | $1,850.00 | $1,850.00 |
| Water & sewer — July 2026, unit share (1/3 of building bill) | 1 | $62.40 | $62.40 |
| Reserved parking, space #4 — July 2026 | 1 | $75.00 | $75.00 |
| Pet rent — one cat, per lease addendum | 1 | $35.00 | $35.00 |
| Late fee — June 2026 rent, received June 9 | 1 | $50.00 | $50.00 |
| Subtotal | $2,072.40 | ||
| Total due | $2,072.40 | ||
Base rent stays on its own line so a tenant can see at a glance which charge moved this month and which one is a one-off.
A tenant should be able to see all of this
Property and unit number
Repeat the full address and unit in the description of every line — "Rent — 12 Oak St, Unit 3" — so a tenant who pays more than one landlord knows exactly which door the money is for.
The rental period
Name the month or the exact date range in the line description rather than relying on the issue date, since rent invoices usually go out weeks before the period they cover.
Recurring extras, split out
Give parking, storage, pet rent and utility shares their own line items instead of rolling them into rent, so a change in one charge doesn't look like a rent increase.
Late fees and grace period
Keep your lease's due date, grace period and fee amount in the notes field, and only add a late fee as its own line item in the month one is actually incurred.
Who to pay and how
Put the payee name, ACH details or check-mailing address in the notes field — there are no payment fields on the invoice and no way to collect rent through this tool.
How to create an invoice online
- 1
Fill in the details
Add your business info, your client, line items, tax, and an optional logo or discount.
- 2
Watch the live preview
The invoice updates as you type, so you always see exactly what your client will receive.
- 3
Download the PDF
One click generates a clean, professional PDF invoice — free and without a watermark.
A simple invoice maker for freelancers and small businesses
Everything you need to bill a client properly — and nothing you don't. Create an invoice, check the live preview, download the PDF, get paid.
Instant PDF download
Generate a polished A4 invoice PDF in one click — no waiting, no email required.
No sign-up, no watermark
Completely free to use. Your invoice is yours, with no branding stamped on it.
Private by design
Everything happens in your browser. Your invoice data never touches a server.
Logo, tax & discounts
Add your logo, any tax label and rate (VAT, GST, sales tax), and percentage or fixed discounts.
Saves as you type
Your draft is stored locally in your browser, so an accidental tab close loses nothing.
20 currencies
Invoice in USD, EUR, GBP, INR, JPY and more, with correct rounding for each currency.
Frequently asked questions
Do I charge sales tax on rent?
Residential rent is generally not sales-taxed in the US, but a few states and some localities do tax it, and short-term stays usually are taxed. Leave the tax rate empty unless you know yours applies — check with an accountant if you're unsure.
What's the difference between a rent invoice and a rent receipt?
An invoice requests payment; a receipt confirms it was received. Once rent is paid, add a line like "Paid in full — received July 3" to the notes field and download the PDF again to hand over as a receipt.
How do I handle multiple units or tenants?
The form holds one invoice at a time, so fill in and download each tenant's PDF separately. Put the unit in the invoice number — OAK3-2026-07, OAK4-2026-07 — and the downloaded files sort themselves by property and month.
Can I put a late fee on a rent invoice?
Add it as its own line item — "Late fee — July 2026 rent, per lease" with quantity 1 and the fee as the rate — so base rent stays clean. Whether and how much you can charge depends on your lease and local law, so check both first.