Free Hair Salon Invoice Generator
Put every service and retail product on its own line, apply your local sales tax rate, and download the finished salon invoice as a PDF.
Saved invoices
Saved automatically in your browser.
Your business name
INVOICE
INV-001
Billed to
Client name
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Item description | 1 | — | $0.00 |
- Subtotal
- $0.00
- Total
- $0.00
Services, retail and chair rent on a salon invoice
Give every service its own line at the price your menu shows — cut and finish on one line, the color application on another, toner, gloss and bond treatments on their own. Anything charged by the unit rather than by the appointment fits the quantity column: a second bowl of color for long hair, an extra bond treatment at the backwash. Where two stylists worked on one client at different rates, that is simply two lines, because each line carries its own price.
Retail sells on the same invoice — put the product and size in the description, the number of bottles in the quantity column, and your shelf price as the rate. The one thing to watch is tax. The preset is USD with a Sales Tax label, and that single rate applies to the whole subtotal after any discount, so it cannot tax the shampoo while leaving the haircut alone. Most states tax retail products and exempt personal services, but a handful tax salon work too — Iowa, for one, lists barber and beauty services as taxable. If services are exempt where you work, invoice the retail separately and check the split with an accountant.
The same form covers the other invoice a salon writes: booth rent. Make the self-employed stylist the client, put the number of weeks in the quantity column against your weekly chair rate, and add lines for whatever you recharge — back-bar color, card processing, towel laundry. Everything the form has no field for goes in the notes: your cosmetology license number, the color formula and developer volume so the next visit matches, the patch test date, and your no-show policy. The draft autosaves in your browser, so a regular client's next visit starts from the last one.
A color correction that ran past the booked time
A client came in to correct a box dye, which is priced by the application rather than by the hour, so the correction sits on one line at the menu price and the two extra bowls of color her length needed are counted in the quantity column beside it. The cut is a separate menu price at the senior stylist rate, the bond treatment was applied to both color rounds, and two take-home bottles go on at the shelf price. A first-visit reduction would go in the discount field, not into a marked-down service price.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Color correction — full head, two applications | 1 | $220.00 | $220.00 |
| Additional color bowl — beyond the two included | 2 | $18.00 | $36.00 |
| Cut and finish — senior stylist | 1 | $85.00 | $85.00 |
| Bond-building treatment — added to both applications | 2 | $25.00 | $50.00 |
| Bond maintenance shampoo 250ml — retail | 2 | $29.00 | $58.00 |
| Subtotal | $449.00 | ||
| Sales Tax 7% | $31.43 | ||
| Total due | $480.43 | ||
Retail sits on the same ticket here because Iowa taxes goods and salon services alike at 6% state plus 1% local — where your state taxes products but exempts services, put the retail on its own invoice, since the form applies one rate to the whole subtotal.
Before the client leaves the chair
Priced by the service, not the appointment
Cut, color application, toner, gloss and treatment each carry their own menu price on their own line, so the client can check what she was charged instead of reading one hair appointment total.
Extras counted, not absorbed
An additional color bowl, a long-hair surcharge or a second bond treatment goes on a line with the count in the quantity column, instead of quietly raising the color price.
Retail priced by the bottle
Put the product name and size in the description, the number of bottles in the quantity column and the shelf price as the rate, so the invoice matches what is on the shelf.
The color record travels with the invoice
Formula, developer volume, process time and the patch test date have no field of their own, so put them in the notes — the invoice then doubles as the dated record the next appointment works from.
Discount first, then the one tax rate
A discount comes off the subtotal and tax is worked out on what is left, and that single rate covers the whole invoice — it cannot tax retail while exempting services, so check your state's treatment with an accountant.
How to create an invoice online
- 1
Fill in the details
Add your business info, your client, line items, tax, and an optional logo or discount.
- 2
Watch the live preview
The invoice updates as you type, so you always see exactly what your client will receive.
- 3
Download the PDF
One click generates a clean, professional PDF invoice — free and without a watermark.
A simple invoice maker for freelancers and small businesses
Everything you need to bill a client properly — and nothing you don't. Create an invoice, check the live preview, download the PDF, get paid.
Instant PDF download
Generate a polished A4 invoice PDF in one click — no waiting, no email required.
No sign-up, no watermark
Completely free to use. Your invoice is yours, with no branding stamped on it.
Private by design
Everything happens in your browser. Your invoice data never touches a server.
Logo, tax & discounts
Add your logo, any tax label and rate (VAT, GST, sales tax), and percentage or fixed discounts.
Saves as you type
Your draft is stored locally in your browser, so an accidental tab close loses nothing.
20 currencies
Invoice in USD, EUR, GBP, INR, JPY and more, with correct rounding for each currency.
Frequently asked questions
How do I show a color service and a cut on the same invoice?
Give each one its own line at your menu price, and add separate lines for a toner, a gloss or a bond treatment. Extras that scale, like additional bowls of color on long hair, go on a line with the count in the quantity column.
Can I sell retail products on the same invoice as the service?
Yes — name the product and size in the description, put the number of bottles in the quantity column and your shelf price as the rate. Just note that the form carries one tax rate for the whole invoice, so if your state taxes retail but exempts services, put the products on a separate invoice.
How do I invoice a stylist for chair or booth rent?
Use the same form with the stylist as the client: weeks in the quantity column against your weekly chair rate, plus lines for back-bar product, laundry or card processing you recharge. The tool builds the PDF and can hand it to your device's share sheet or a pre-filled email draft, but it never collects the rent for you.
Where does my cosmetology license number go?
There is no dedicated field, so put it in the notes or on a line under the salon name in the address block. The notes are also where the color formula, the developer volume and the patch test date belong, since they print with the invoice and give you a dated record of the visit.