Free Nail Salon Invoice Generator
Bill straight off your service menu, count party guests in the quantity column, and download the invoice as a PDF.
Saved invoices
Saved automatically in your browser.
Your business name
INVOICE
INV-001
Billed to
Client name
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Item description | 1 | — | $0.00 |
- Subtotal
- $0.00
- Total
- $0.00
Pricing a nail invoice off the service menu
Bill straight off the menu board. One line per service, named the way the menu names it — gel manicure, full set with tips, two-week fill, deluxe pedicure — at the posted price, so a client can match the invoice against the board she read on the way in. Removal is its own line when you are soaking off another salon's work, and so is a single broken nail repaired outside your free-fix window.
Add-ons stay off the base service line. Gel top coat, French tips, extra length, chrome and cat-eye finishes each get a line, and hand-painted art prices cleanly per nail: put the number of nails in the quantity column with your per-nail rate beside it, so nine accent nails is one honest line rather than a guessed design fee. Prepaid series work the same way — a five-pedicure package is one line at quantity 5 with the per-service price, and the package saving comes off in the discount field so your standard rate stays visible.
Group bookings are a head count. Put the number of guests in the quantity column against the per-guest rate, add separate lines for the upgrades only some guests took, and give any private-room or after-hours charge its own line. The deposit taken to hold the slots comes off the final invoice as a fixed-amount discount, leaving the balance due. Your tech and shop license numbers, the booking date and time, and your deposit policy belong in the notes, since the form has no box for them.
What does a birthday party of six bill out at?
A Saturday morning group booking, priced per guest rather than per appointment. The base manicure is one line with six in the quantity column, and because only four guests upgraded to gel, that upgrade is its own line with its own count — nobody pays for something she did not have. Art is billed per painted nail across the whole party, two guests moved up to the deluxe pedicure, and holding the room for three hours is a single flat line.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Classic manicure — party rate, per guest | 6 | $35.00 | $210.00 |
| Gel upgrade — color and top coat, per guest who added it | 4 | $15.00 | $60.00 |
| Hand-painted accent nail — per nail | 9 | $6.00 | $54.00 |
| Deluxe pedicure — hot stone and scrub, per guest | 2 | $65.00 | $130.00 |
| Private room held for the group — 3 hours | 1 | $90.00 | $90.00 |
| Subtotal | $544.00 | ||
| Total due | $544.00 | ||
There is no tax line because North Carolina does not tax cosmetic art services — leave the rate blank where you are too, and counting guests in the quantity column means a late cancellation is one number to change.
Keep the invoice as legible as the menu board
Menu wording, menu price
Write gel manicure or two-week fill rather than nails, so the client can lay the invoice next to your price board and see the same words and the same numbers.
Add-ons on their own lines
Gel, French, extra length, chrome and art belong on separate lines from the base service, which keeps your posted price honest and shows exactly what the upgrades cost.
Art priced per nail
Put the number of painted nails in the quantity column with your per-nail rate beside it, so a two-nail accent and a full set of art are priced by the same visible rule.
Removals and repairs
Soaking off another salon's set is real chair time, so charge it as a line, and state your free-repair window in the notes so a fix on day six is not a surprise.
License numbers and deposits
There is no field for your tech or shop license, the booking time or your deposit policy — put all of them in the notes, and subtract a paid deposit with the fixed-amount discount.
How to create an invoice online
- 1
Fill in the details
Add your business info, your client, line items, tax, and an optional logo or discount.
- 2
Watch the live preview
The invoice updates as you type, so you always see exactly what your client will receive.
- 3
Download the PDF
One click generates a clean, professional PDF invoice — free and without a watermark.
A simple invoice maker for freelancers and small businesses
Everything you need to bill a client properly — and nothing you don't. Create an invoice, check the live preview, download the PDF, get paid.
Instant PDF download
Generate a polished A4 invoice PDF in one click — no waiting, no email required.
No sign-up, no watermark
Completely free to use. Your invoice is yours, with no branding stamped on it.
Private by design
Everything happens in your browser. Your invoice data never touches a server.
Logo, tax & discounts
Add your logo, any tax label and rate (VAT, GST, sales tax), and percentage or fixed discounts.
Saves as you type
Your draft is stored locally in your browser, so an accidental tab close loses nothing.
20 currencies
Invoice in USD, EUR, GBP, INR, JPY and more, with correct rounding for each currency.
Frequently asked questions
How do I charge for nail art?
Price it per nail — the number of nails goes in the quantity column and your per-nail rate in the rate column — or add one flat design line for a full set. Either way, keep it off the base service line so your menu price stays intact.
How do I invoice a party of six?
Put the guest count in the quantity column against the per-guest rate, then add separate lines for the upgrades only some guests chose. If you took a deposit to hold the slots, subtract it with the single fixed-amount discount so the invoice shows the balance due.
Can each guest pay for her own services?
Each invoice is a separate PDF and no money changes hands here, so either bill the host for the whole booking or make one invoice per guest. Send invoice passes the finished PDF to your share sheet or opens a pre-filled email draft for you to send; the draft autosaves in your browser, so a second invoice is just a new client name and number.
Do I charge sales tax on nail services?
It depends where you work. North Carolina, used in the example below, does not tax cosmetic art services, so the manicure and pedicure lines carry no tax at all — though retail polish or oil you sell is taxable, and other states do tax the service itself. The form applies one rate to the whole subtotal after any discount, so confirm your state's treatment with an accountant before entering a rate.