Free Notary Invoice Generator
List each notarization and your travel fee, add your logo, and download it as a PDF — free, no sign-up.
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Your business name
INVOICE
INV-001
Billed to
Client name
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Item description | 1 | — | $0.00 |
- Subtotal
- $0.00
- Total
- $0.00
Billing for notarizations and travel
For a mobile or general notary appointment, give each notarial act its own line — put the number of signatures or stamps in the quantity column and your per-act fee in the rate column, so two acknowledgments at your set rate total automatically. Add the travel or trip fee as a separate line item so the client can see the appointment fee split cleanly from the notarizations. Record the document type (loan package, power of attorney, acknowledgment) and the appointment address in the notes field.
For a loan signing, the notarizations are only part of the bill — add separate lines for printing the borrower and lender sets, for scan-backs, and for any witnesses you arranged, so the signing service or title company sees exactly what they are paying for. Give the invoice a sequential number you can track (INV-001, INV-002…) and set a due date that matches the agency's payment terms.
Many states set a statutory maximum for the fee you can charge per notarial act, so check your state's limit and keep the per-act rate at or below it — travel, printing, and other service fees are usually billed outside that cap, but confirm what your state allows. Your draft autosaves in your browser as you type, so you can reuse it for the next signing by updating the number, dates, and line items.
A morning of signings at an assisted-living facility
An assisted-living facility booked one visit so nine residents could sign advance directives, durable powers of attorney and HIPAA authorizations in the same morning. The notarial acts are counted rather than timed: fourteen stamps go in the quantity column against a per-act fee set at the state maximum, while the drive out is charged once as a single facility visit fee instead of being repeated per resident. Printing and scanning are priced per page so the number on the invoice matches the pages actually returned to the resident files, and one resident's deed bound for Portugal adds an apostille handling line with the state's own fee passed through at cost.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Notarial acts — advance directives, durable POAs and HIPAA authorizations | 14 | $15.00 | $210.00 |
| Facility visit fee — one trip, nine residents seen in a single morning | 1 | $65.00 | $65.00 |
| Printing and scanning — executed copies returned to resident files | 62 | $0.35 | $21.70 |
| Apostille handling — Secretary of State submission for one resident's deed | 1 | $95.00 | $95.00 |
| Secretary of State apostille fee — passed through at cost | 1 | $20.00 | $20.00 |
| Subtotal | $411.70 | ||
| Total due | $411.70 | ||
The trip is billed once however many residents signed — the volume lives in the quantity column on the notarial-acts line, not in repeated travel charges.
Check these before the invoice goes out
Count the acts
Put the number of notarial acts in the quantity column and your per-act fee in the rate column, so six stamps at one rate add up without you doing the arithmetic.
Your state's fee cap
Most states set a statutory maximum per notarial act — it ranges from a couple of dollars to about twenty-five — so check yours and keep the rate in that column at or below it, then bill travel, printing and waiting time as separate lines outside the cap.
Travel on its own line
Give the trip fee a line of its own and name the mileage or the destination in the description, so the client sees the drive priced apart from the notarizations.
Loan-signing extras
For a signing, list printed document sets, scan-backs and any witnesses you arranged as individual lines — that itemization is what a title company or signing service reconciles against.
Commission and appointment details
Put your commission number and expiry date, the appointment date and the signing location in the notes field, since none of them has a dedicated field on the form.
How to create an invoice online
- 1
Fill in the details
Add your business info, your client, line items, tax, and an optional logo or discount.
- 2
Watch the live preview
The invoice updates as you type, so you always see exactly what your client will receive.
- 3
Download the PDF
One click generates a clean, professional PDF invoice — free and without a watermark.
A simple invoice maker for freelancers and small businesses
Everything you need to bill a client properly — and nothing you don't. Create an invoice, check the live preview, download the PDF, get paid.
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Generate a polished A4 invoice PDF in one click — no waiting, no email required.
No sign-up, no watermark
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Private by design
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Logo, tax & discounts
Add your logo, any tax label and rate (VAT, GST, sales tax), and percentage or fixed discounts.
Saves as you type
Your draft is stored locally in your browser, so an accidental tab close loses nothing.
20 currencies
Invoice in USD, EUR, GBP, INR, JPY and more, with correct rounding for each currency.
Frequently asked questions
How do I charge for each notarization?
Put the number of notarial acts — signatures, stamps, or acknowledgments — in the quantity column and your per-act fee in the rate column. Billing three acknowledgments is just a quantity of three at your set rate, and the line and invoice totals add up on their own.
How do I add a travel fee for a mobile appointment?
Add it as its own line item, separate from the notarizations — describe it as a travel or trip fee, put the amount in the rate column, and use a quantity of 1. Keeping it on its own line makes the split between the trip and the notarial acts clear to the client.
Is there a limit on what a notary can charge?
Many US states cap the fee per notarial act by statute, so check your state's maximum and set your per-act rate at or below it. Travel, printing, and witness fees are usually billed separately from that cap — but rules vary, so confirm what your state allows.
How do I bill printing and scan-backs for a loan signing?
List each as its own line — one for printing the document sets, one for scan-backs, and one for any witnesses you arranged — with the fee in the rate column. Put the loan package type and closing location in the notes so the title company or agency can reconcile it.