Free Invoice Generator (Japan)

Consumption tax on a Japanese invoice

Consumption tax (shohizei) in Japan is 10% on most goods and services, with a reduced 8% rate on food, non-alcoholic drinks, and subscription newspapers. Keep the tax rate at 10% for standard work — the generator applies it to the subtotal after any discount. Because every tax line applies to the whole subtotal, the tool can't charge 8% on some lines and 10% on others, so bill reduced-rate items on their own invoice with the rate set to 8%.

Since the Qualified Invoice System (インボイス制度) started in October 2023, a registered business shows a registration number — the letter T followed by 13 digits — so the buyer can claim the consumption tax as an input tax credit. Add it on a line under your business name in the address block, for example 'T1234567890123'. Without a qualified invoice carrying that number, your customer generally can't deduct the tax they paid you.

The yen has no minor units here, so every amount renders as whole yen — ¥1,235, not ¥1,235.00 — the way totals are normally written on a Japanese invoice. Fill in each line with a description, quantity, and unit price, then use the notes field for your registration number, any 8%-rate items, and the consumption tax total by rate if your buyer's accounts team needs the breakdown.

Requirements of a qualified invoice

• ✓

  Your T-number

  Put your Qualified Invoice registration number — the letter T followed by 13 digits — on a line under your business name in the address block, because without it your client generally can't claim the consumption tax as an input credit.

• ✓

  Whole-yen amounts

  JPY is a zero-decimal currency here, so type unit prices as plain whole yen like 6800 and every figure renders as ¥6,800 rather than ¥6,800.00.

• ✓

  Consumption tax by rate

  Keep the tax line at 10% for standard items and put any reduced 8% items on a separate invoice at 8%, so each invoice shows the right consumption tax for the buyer's accounts team to book.

• ✓

  Furikomi bank details

  Japanese clients pay by bank transfer, so list the bank, branch, account type and number in the notes — and say whether the sender or the recipient carries the transfer fee.

• ✓

  Month-end due date

  If you bill on the usual getsumatsu-shime, yokugetsu-barai cycle, set the due date to the end of the month following delivery rather than counting 30 days from issue.

How to create an invoice online

1. 1

   Fill in the details

   Add your business info, your client, line items, tax, and an optional logo or discount.

2. 2

   Watch the live preview

   The invoice updates as you type, so you always see exactly what your client will receive.

3. 3

   Download the PDF

   One click generates a clean, professional PDF invoice — free and without a watermark.

Frequently asked questions