Free Social Media Invoice Generator
Bill your monthly management retainer, pass ad spend through at cost, add your logo, and download it as a PDF — free, no sign-up.
Saved invoices
Saved automatically in your browser.
Your business name
INVOICE
INV-001
Billed to
Client name
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Item description | 1 | — | $0.00 |
- Subtotal
- $0.00
- Total
- $0.00
Invoicing social media management
Bill a flat monthly management retainer as a single line — something like "Social media management, March 2026 (Instagram, TikTok, LinkedIn)" — or split the work into separate lines per platform or content package so the client sees exactly what they're paying for. Quantities take decimals, so you can bill 12 posts at a per-post rate or a half-month of coverage without rounding.
Keep ad spend on its own line, passed through at cost, so it never gets tangled up with your management fee — the client can see the media budget separately from what they pay you to run it. Add-ons like extra reels, community management, or a monthly reporting deck each get their own line too, which makes them easy to add or drop from one month to the next.
Put your payment terms in the notes field — net-15 and net-30 are both common for retainer work — along with the reporting period and a note on how ad spend was calculated. The draft autosaves in your browser, so next month you can reopen it, bump the invoice number and dates, swap in the new month's platforms, and download a fresh PDF.
See where the retainer ends and the ad spend begins
This is one month of retainer work for a two-location restaurant group. The flat management fee covers an agreed number of posts across Instagram and TikTok, while the five extra reels they asked for during a menu launch are billed per piece on top. The launch ad budget is passed straight through at cost on its own line, with the fee for actually running those campaigns kept separate above it.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Social media management retainer — July 2026 (Instagram, TikTok) | 1 | $2,400.00 | $2,400.00 |
| Additional short-form video edits beyond the 12 included | 5 | $120.00 | $600.00 |
| Paid ads setup and management — Meta, menu launch | 1 | $400.00 | $400.00 |
| Ad spend — Meta, 1–31 July (passed through at cost) | 1 | $1,850.00 | $1,850.00 |
| Monthly performance report and strategy call | 1 | $250.00 | $250.00 |
| Subtotal | $5,500.00 | ||
| Total due | $5,500.00 | ||
Ad spend sits on its own line at cost, below the management fee, so the client can see at a glance what went to Meta and what went to you.
Every social media invoice needs these five things
Month and platforms
Put the reporting month and the platforms into the retainer line description — "Instagram + TikTok management, July 2026" — so this month's invoice can't be mistaken for a duplicate of last month's.
Ad spend on its own line
Enter media budget at cost as a separate line rather than folding it into your fee, so the client can reconcile it against their own Meta or TikTok billing.
What the retainer covers
There's no scope field, so use the notes to spell out the deliverables the flat fee includes — posts per week, stories, community management — before anyone assumes it covers more.
Overages as line items
Extra reels, a launch push, or an unplanned campaign each get their own line with a quantity, so it's clear exactly what took this month above the standard retainer.
Terms and notice period
Net-15 is common on retainers — set the due date to match and note your renewal and cancellation notice in the notes field so it's restated every month.
How to create an invoice online
- 1
Fill in the details
Add your business info, your client, line items, tax, and an optional logo or discount.
- 2
Watch the live preview
The invoice updates as you type, so you always see exactly what your client will receive.
- 3
Download the PDF
One click generates a clean, professional PDF invoice — free and without a watermark.
A simple invoice maker for freelancers and small businesses
Everything you need to bill a client properly — and nothing you don't. Create an invoice, check the live preview, download the PDF, get paid.
Instant PDF download
Generate a polished A4 invoice PDF in one click — no waiting, no email required.
No sign-up, no watermark
Completely free to use. Your invoice is yours, with no branding stamped on it.
Private by design
Everything happens in your browser. Your invoice data never touches a server.
Logo, tax & discounts
Add your logo, any tax label and rate (VAT, GST, sales tax), and percentage or fixed discounts.
Saves as you type
Your draft is stored locally in your browser, so an accidental tab close loses nothing.
20 currencies
Invoice in USD, EUR, GBP, INR, JPY and more, with correct rounding for each currency.
Frequently asked questions
How should I invoice a monthly management retainer?
Put it in as a single line and describe it as management for the month with the platforms listed, like "Social media management, June (Instagram, TikTok)." Set your flat rate in the rate column with a quantity of 1, and the total calculates automatically.
How do I bill ad spend without mixing it into my fee?
Give ad spend its own line entered at cost, and keep your management fee on a separate line above it, so the client sees the media budget and your service fee as two distinct amounts. If you mark ad spend up, put the marked-up figure on the line and explain the arrangement in the notes.
Can I charge tax on social media services?
It depends on where you and your client are based and whether you're registered for sales tax, VAT, or GST. The generator has one tax line — set your label and rate if you charge it, or leave it empty if you don't. Rules vary, so check with an accountant.
What payment terms work for social media retainers?
Net-15 or net-30 from the invoice date are both standard, and many managers bill the retainer at the start of the month before the work is delivered. State your terms in the notes and set the due-date field so there's no ambiguity about when payment is expected.