Free Videography Invoice Generator
Bill for shoot days, editing hours, deliverables and footage licensing, add your logo, and download it as a PDF — free, no sign-up.
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Your business name
INVOICE
INV-001
Billed to
Client name
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Item description | 1 | — | $0.00 |
- Subtotal
- $0.00
- Total
- $0.00
Invoicing video production
A video job splits cleanly into the shoot and the edit, so build the invoice that way. Put the shoot on its own line — a half-day rate and a full-day rate are different line items, so bill whichever you booked, and add lines for a second operator, travel, or gear you hired in. Then list post-production separately: editing and color hours go in the quantity column (decimals like 6.5 work), and each extra deliverable — a 60-second cut-down, vertical social versions, captions — gets its own line so the client sees what each format costs.
Footage licensing belongs on its own line rather than buried in the shoot fee, because you're charging for how the client may use the video, not for your time. Label it plainly — 'Usage license — 12 months, paid social' — and spell out the full terms (duration, territory, platforms) in the notes field so the rights you've granted are unambiguous. Revision rounds beyond the number you quoted go on their own lines too, so an extra pass reads as extra scope rather than something the client assumed was free.
Most videographers take a deposit to hold the shoot date and invoice the balance on final delivery. Raise the deposit as one invoice — 'Booking deposit — [shoot date]' — with its own number, then a balance invoice as the next number in the sequence once the files are handed over, referencing the deposit in the notes so it's clear that part is already paid. Your draft autosaves in the browser as you type, so the balance invoice is just a matter of updating the number, the dates and the line items, then downloading the PDF.
The bill for a two-day brand film
A two-day brand film invoiced on final delivery. Almost every line here is a count rather than a lump sum: days on location, the crew's day and a half, hours read off the edit log, and the number of extra cuts delivered. Only the usage licence is a flat figure, because it prices how the client may use the film rather than how long it took to make.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Shoot days — brand film, 10-hour days incl. camera package | 2 | $1,800.00 | $3,600.00 |
| Second camera operator & sound recordist — crew day rate | 1.5 | $1,400.00 | $2,100.00 |
| Post-production — offline edit, colour and sound mix, from edit log | 18.5 | $85.00 | $1,572.50 |
| Additional deliverables — 60s cut-down, 9:16 vertical, captioned SRT | 3 | $150.00 | $450.00 |
| Usage licence — 12 months, paid social, US territory | 1 | $900.00 | $900.00 |
| Subtotal | $8,622.50 | ||
| Total due | $8,622.50 | ||
Shoot, crew and edit are all billed in units — days, half days, hours — so an overrun shows up as a bigger number in the quantity column instead of disappearing inside a production fee.
Cover these before the files go out
Days in the quantity column
A two-day shoot is quantity 2 against your day rate and a half day is 0.5, so one line covers the whole schedule; put overtime on its own line with the extra hours counted out.
Crew, gear and travel
A second operator, hired lenses or lighting, and travel to location each get their own line; rolling them into your day rate makes your next quote harder to defend.
Post hours in decimals
Bill editing, colour and sound from your edit log — hours like 18.5 in the quantity column, your post rate in the rate column — kept separate from the shoot fee.
Every deliverable listed
The hero cut, the 60-second version, vertical socials and captions are each real extra work, so count them in the quantity column rather than lumping them into one "final files" line.
Licence term in notes
Price the licence on its own line, then write the terms out in the notes — duration, territory, platforms, and what a renewal costs — because the form has no rights field of its own.
How to create an invoice online
- 1
Fill in the details
Add your business info, your client, line items, tax, and an optional logo or discount.
- 2
Watch the live preview
The invoice updates as you type, so you always see exactly what your client will receive.
- 3
Download the PDF
One click generates a clean, professional PDF invoice — free and without a watermark.
A simple invoice maker for freelancers and small businesses
Everything you need to bill a client properly — and nothing you don't. Create an invoice, check the live preview, download the PDF, get paid.
Instant PDF download
Generate a polished A4 invoice PDF in one click — no waiting, no email required.
No sign-up, no watermark
Completely free to use. Your invoice is yours, with no branding stamped on it.
Private by design
Everything happens in your browser. Your invoice data never touches a server.
Logo, tax & discounts
Add your logo, any tax label and rate (VAT, GST, sales tax), and percentage or fixed discounts.
Saves as you type
Your draft is stored locally in your browser, so an accidental tab close loses nothing.
20 currencies
Invoice in USD, EUR, GBP, INR, JPY and more, with correct rounding for each currency.
Frequently asked questions
How do I bill a half-day versus a full-day shoot?
Make them separate line items with different rates and put the one you booked on the invoice. If the shoot runs over, add an overtime line with the extra hours in the quantity column and your hourly rate in the rate column.
How do I invoice footage licensing?
Add the license as its own line — for example 'Usage license — 12 months, paid social' — and describe the full terms (duration, territory, platforms) in the notes field, so the usage rights you're granting stay separate from your production fee.
How should I handle the deposit and the final balance?
Raise a deposit invoice to hold the shoot date, then a separate balance invoice on final delivery, each with its own number. Reference the deposit invoice in the notes of the balance so it's clear that part has already been paid.
How do I charge for extra revision rounds?
Quote a set number of revision rounds up front, then add any rounds beyond that as their own line items — 'Additional revision round' — so the extra work reads as extra scope. Bill each as a fixed price or by the hour, whichever you agreed.