Free Painting Invoice Generator
Itemize labor by room, square foot, or hour, put paint and materials on their own line, and download it as a PDF — free, no sign-up.
Saved invoices
Saved automatically in your browser.
Your business name
INVOICE
INV-001
Billed to
Client name
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Item description | 1 | — | $0.00 |
- Subtotal
- $0.00
- Total
- $0.00
Invoicing painting jobs
Bill the job the way you quoted it. Create one line per room ("Primary bedroom — walls and ceiling, two coats"), or put the square footage in the quantity column against your per-square-foot rate — decimals like 320.5 work fine. Hourly crews can list hours against an hourly rate instead. Whichever way you price, give prep work — patching, sanding, masking — its own line, so the client can trace the invoice straight back to the quote instead of questioning one lump sum.
Keep paint and materials on a separate line, billed at cost or with your usual markup — folding them into labor is how disputes start. Then use the notes field for the details that matter after you leave: brand, color names or codes, sheen, and the number of coats per room, along with your payment details. The tax line is preset to Sales Tax — enter your state's rate, and keep in mind that whether painting labor is taxable varies by state, so check with an accountant.
On a big exterior repaint, invoice the deposit separately when the job is booked, then reference it on the final invoice — subtract it with the fixed-amount discount or spell out the balance due in the notes. Your draft autosaves in the browser, so you can build the invoice room by room as the job progresses and download the PDF at the final walkthrough.
Room prices, prep hours, and paint at cost
A three-room interior repaint quoted room by room at the walkthrough. Each room carries a flat price for the coats specified, prep is billed by the hour because it depends entirely on the state of the walls, and paint is passed through with sundries on one line. Trim and doors are priced per door, which is how most painters quote them.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Prep — patch, sand, caulk, mask floors and trim | 6 | $55.00 | $330.00 |
| Primary bedroom — walls and ceiling, two coats | 1 | $620.00 | $620.00 |
| Living room and hallway — walls, two coats | 1 | $890.00 | $890.00 |
| Interior doors and casing — brush and roll | 9 | $85.00 | $765.00 |
| Paint and sundries — 11 gal eggshell, 3 gal ceiling flat, tape and rollers | 1 | $585.00 | $585.00 |
| Subtotal | $3,190.00 | ||
| Sales Tax 7% | $223.30 | ||
| Total due | $3,413.30 | ||
Each room is its own flat-price line so the invoice reads like the quote, with prep hours and paint broken out instead of buried inside the room prices.
What painters most often leave off
One line per room
Name the room and what was coated — "Primary bedroom — walls and ceiling, two coats" — so every line traces back to something the client walked through with you.
Prep priced on its own
Patching, sanding, caulking, and masking are the hours clients never picture, so bill them as their own line with hours in the quantity column rather than absorbing them into a room price.
Paint and sundries separate
List gallons, sheen, and sundries on a materials line at cost or with your usual markup; folding paint into labor is where repaint disputes start.
Colors and coats in the notes
Type the color names or codes, sheen, and coats per room into the notes field so the client keeps the touch-up recipe on the invoice itself.
Deposit handled explicitly
There's no amount-paid field, and the single fixed-amount discount comes off the subtotal before tax is calculated — so on a taxable job it's cleaner to invoice the full amount and write "deposit received 06/02, balance due" in the notes.
How to create an invoice online
- 1
Fill in the details
Add your business info, your client, line items, tax, and an optional logo or discount.
- 2
Watch the live preview
The invoice updates as you type, so you always see exactly what your client will receive.
- 3
Download the PDF
One click generates a clean, professional PDF invoice — free and without a watermark.
A simple invoice maker for freelancers and small businesses
Everything you need to bill a client properly — and nothing you don't. Create an invoice, check the live preview, download the PDF, get paid.
Instant PDF download
Generate a polished A4 invoice PDF in one click — no waiting, no email required.
No sign-up, no watermark
Completely free to use. Your invoice is yours, with no branding stamped on it.
Private by design
Everything happens in your browser. Your invoice data never touches a server.
Logo, tax & discounts
Add your logo, any tax label and rate (VAT, GST, sales tax), and percentage or fixed discounts.
Saves as you type
Your draft is stored locally in your browser, so an accidental tab close loses nothing.
20 currencies
Invoice in USD, EUR, GBP, INR, JPY and more, with correct rounding for each currency.
Frequently asked questions
How do I bill per square foot?
Put the square footage in the quantity column and your per-square-foot rate in the rate column — decimals are supported, and the line and invoice totals are calculated automatically. If walls and ceilings carry different rates, give each its own line.
How should I invoice a deposit on an exterior job?
Invoice the deposit as its own one-line invoice when the job is booked. On the final invoice, subtract it with the fixed-amount discount or state "deposit received" and the balance due in the notes — the tool generates the document but doesn't process payments.
Do painters charge sales tax?
It varies by state — some tax both labor and materials, others only materials. The tax label is preset to Sales Tax; enter your rate if you need to charge it, leave it empty if you don't, and check with an accountant if you're unsure.
Where do I record the paint brand and colors?
Use the notes field — list the brand, color names or codes, sheen, and coats per room. That turns the invoice into a touch-up record your client will dig out years later.