Free Interior Design Invoice Generator
Bill your design fee, hourly time, and the furniture you source for a client on one invoice — add your logo and download it as a PDF.
Saved invoices
Saved automatically in your browser.
Your business name
INVOICE
INV-001
Billed to
Client name
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Item description | 1 | — | $0.00 |
- Subtotal
- $0.00
- Total
- $0.00
Invoicing an interior design project
Interior design work splits into a few different kinds of charge, and each one is its own line item. Put your concept or design fee on one line, hourly design time on another (quantities take decimals, so 6.5 hours at your rate just works), and every piece of furniture or material you procure for the client as its own line — the sofa, the rug, the light fixture — with the quantity and unit price. Note in each description whether you're billing that item at cost or with your markup, since there's no separate markup field, so the client can see exactly what makes up the total.
Most projects run in phases — concept, sourcing, install — and you can either give each phase its own line on a single invoice or issue a staged invoice as each phase completes. Many designers bill a deposit to start: set up a deposit line, give the invoice a sequential number (INV-001, INV-002…), and add a due date so the client knows to pay before you begin sourcing.
Use the notes field for the project and room plus a short scope line — 'Living room refresh: concept, furniture sourcing, and install' — along with your payment details and terms. There's a single tax line with a custom label and rate applied to the subtotal, so set it if you collect sales tax on your fee or the furnishings and leave it blank if you don't. Your draft autosaves in the browser as you type, so you can keep the running project invoice open and download a fresh PDF at each phase.
The sourcing invoice on a living-and-dining refresh
A residential living-and-dining refresh, invoiced at the end of the sourcing phase. The fee for this phase was agreed as a flat amount, so it sits at quantity 1 with nothing to multiply. Studio time is split across two lines because the principal and the associate bill at different rates and a line carries only one rate — client meetings and vendor sourcing at the principal's rate, drafting and specification at the associate's. The dining chairs are billed six-up at the price the client pays, with the 20% procurement markup named in the description because the form has no markup field, and the install crew is its own line rather than being buried in the furniture.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Design fee — Phase 2 (sourcing), living + dining | 1 | $3,400.00 | $3,400.00 |
| Principal design time — client meetings, vendor sourcing | 9.5 | $185.00 | $1,757.50 |
| Drafting and specification — associate designer | 12.5 | $85.00 | $1,062.50 |
| Dining chairs — white oak, muslin seat (cost plus 20% procurement) | 6 | $420.00 | $2,520.00 |
| White-glove delivery and install — two-person crew, half day | 1 | $640.00 | $640.00 |
| Subtotal | $9,380.00 | ||
| Total due | $9,380.00 | ||
Two hourly lines rather than one: each line holds a single rate, so principal time and associate time have to be separated before they reach the form instead of averaged together.
Can the client see how each charge was priced?
How the fee was priced
Say in the description whether the fee is flat, per phase, per room or per square foot. A flat phase fee sits at quantity 1; if you price by area, put the square footage in the quantity column with your rate beside it.
One rate per line
Principal time and associate or drafting time bill at different rates, and a line carries only one rate, so give them separate lines with the hours as decimals — 9.5 and 12.5 — instead of blending them into an average.
One line per furnishing
List each sofa, chair set and fixture separately with quantity and unit price, and state in the description whether it's at cost or includes your markup, since there's no markup field.
Deposits already paid
Apply a paid deposit or retainer as the single fixed discount on the subtotal and name it in the notes — there's one discount, so it can only carry one credit.
Freight, install and lead times
Give white-glove delivery, workroom charges and install labor their own lines, and put any vendor lead time or release-to-order condition in the notes field.
How to create an invoice online
- 1
Fill in the details
Add your business info, your client, line items, tax, and an optional logo or discount.
- 2
Watch the live preview
The invoice updates as you type, so you always see exactly what your client will receive.
- 3
Download the PDF
One click generates a clean, professional PDF invoice — free and without a watermark.
A simple invoice maker for freelancers and small businesses
Everything you need to bill a client properly — and nothing you don't. Create an invoice, check the live preview, download the PDF, get paid.
Instant PDF download
Generate a polished A4 invoice PDF in one click — no waiting, no email required.
No sign-up, no watermark
Completely free to use. Your invoice is yours, with no branding stamped on it.
Private by design
Everything happens in your browser. Your invoice data never touches a server.
Logo, tax & discounts
Add your logo, any tax label and rate (VAT, GST, sales tax), and percentage or fixed discounts.
Saves as you type
Your draft is stored locally in your browser, so an accidental tab close loses nothing.
20 currencies
Invoice in USD, EUR, GBP, INR, JPY and more, with correct rounding for each currency.
Frequently asked questions
How do I bill for furniture I buy for a client?
Add each item as its own line with a description, quantity, and unit price so the client sees the sofa, rug, and lighting individually. State in the description or notes whether you're charging at cost or with your markup — the tool totals the lines automatically but has no separate markup field.
Should the design fee and the furniture be on the same invoice?
You can do either. Putting the design fee, hourly time, and furnishings on one invoice gives the client a single total, while staged invoices — deposit, then sourcing, then install — spread the billing across the project. The draft autosaves as you type, so update the line items for each stage.
How do I charge a deposit to start a project?
Make the deposit its own line item with your amount and number it as your first invoice (INV-001), then note in the notes field that it's a deposit or retainer against the project. When you invoice the next phase, list the work completed and reference the deposit already paid.
Do I charge sales tax on interior design work?
It depends on your state and whether tax applies to your design services, the furniture you resell, or both — rules vary widely. The single tax line takes a custom label and rate on the subtotal, so set it if you collect tax and leave it blank if you don't; check with an accountant on what's taxable where you work.