Free Drywall Invoice Generator
Price hanging, taping and finishing as separate lines, name the sheet count and the finish level, and download the invoice as a PDF.
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INVOICE
INV-001
Billed to
Client name
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Item description | 1 | — | $0.00 |
- Subtotal
- $0.00
- Total
- $0.00
Hang, tape and finish as three separate lines
Drywall is priced by the board or by the square foot, and the two sit happily on one invoice as long as you say which is which. Hanging usually goes per sheet — the board count in the quantity column, your per-sheet rate beside it — while taping and finishing more often go per square foot of finished surface. Give them separate lines even when the same crew did both: the rates differ, and if the builder has only accepted part of the scope you can bill the accepted part without unpicking a lump sum. The quantity column takes decimals, so an odd area like 843.5 square feet goes in as measured.
Write the finish level into the description. "Tape and finish to Level 4" and "Level 5 skim coat" are different products at different prices, and the gap between them is the single most common drywall argument — a line that only says "finishing" leaves it wide open. Do the same for the board itself: 1/2 inch or 5/8 inch Type X, moisture-resistant, 4x12 sheets rather than 4x8, because the size and type move both the material cost and the hanging labor, and a sheet count and a finished area that don't roughly agree is the first thing an estimator will query.
The work around the work needs lines too. Stocking board to an upper floor, ceilings high enough to need stilts or scaffold, patch and repair billed by the hour, and scrap haul-away by the load are all things crews give away by accident. Use the notes for your contractor license number, the builder's lot and phase, the texture specification, the change order date behind a Level 5 upgrade, and what you are not doing — priming and painting by others is worth stating in writing. The Sales Tax line takes one rate, worked out on the subtotal after any discount, but a drywall sub often isn't the one collecting: in Arizona the prime contractor carries the transaction privilege tax on a modification project and hands the sub a Form 5005 instead, and elsewhere the answer turns on new construction versus remodel. Leave the rate box empty on an invoice where you charge no tax and none is printed, and check with an accountant. Your draft autosaves in this browser and never leaves your device.
A 62-sheet remodel billed by the board
A whole-floor remodel where the hang is priced per sheet and the finish per square foot, because the ceilings are tall enough that area, not board count, describes the work. Sixty-two sheets of 4x12 board cover about 2,976 square feet before cuts and the finished surface measured 2,940, so the two lines agree the way a takeoff expects them to. The Level 5 skim coat in the entry was an upgrade agreed mid-job, so it sits on its own line above the base Level 4 rather than replacing it. Board and compound come through as one materials line at what the yard invoiced, and two trailer loads of scrap close the job out.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Hang 1/2 in. board — walls and ceilings, per sheet | 62 | $17.50 | $1,085.00 |
| Tape and finish to Level 4 — per sq ft of finished surface | 2940 | $1.05 | $3,087.00 |
| Level 5 skim coat over the Level 4 base — entry and stair wall, per sq ft | 310 | $0.65 | $201.50 |
| Board and materials — 4x12 sheets, compound, tape, corner bead, screws | 1 | $1,490.00 | $1,490.00 |
| Scrap haul-away and broom clean, per trailer load | 2 | $145.00 | $290.00 |
| Subtotal | $6,153.50 | ||
| Total due | $6,153.50 | ||
The Level 5 upgrade is billed on top of the Level 4 base rather than replacing it, so the invoice and the change order describe the same piece of work — and the tax field is left empty here, because the prime contractor carries the Arizona TPT on this project.
Board count, finish level, and the extras
A real sheet count
Say how many boards went up and what they were — 1/2 inch, 5/8 inch Type X, moisture-resistant, 4x8 or 4x12 — because size and type change both the material cost and the hang.
Finish level in writing
Level 4 and Level 5 are different prices for different work; name the level in the description and put any upgrade on its own line.
Sheets and square feet that agree
A 4x12 board is 48 square feet, so check the finished area against the count before you send — a gap of hundreds of feet is the query you'll get back.
Height, access and stocking
Tall ceilings, scaffold or stilt work, and carrying board to an upper floor are billable lines — burying them in the per-sheet rate just makes your rate look high.
Texture spec and exclusions in notes
Knockdown or orange peel, the change order date behind an upgrade, your license number and the fact that priming and paint are by others all belong in the notes, since there are no fields for them.
How to create an invoice online
- 1
Fill in the details
Add your business info, your client, line items, tax, and an optional logo or discount.
- 2
Watch the live preview
The invoice updates as you type, so you always see exactly what your client will receive.
- 3
Download the PDF
One click generates a clean, professional PDF invoice — free and without a watermark.
A simple invoice maker for freelancers and small businesses
Everything you need to bill a client properly — and nothing you don't. Create an invoice, check the live preview, download the PDF, get paid.
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Frequently asked questions
Do I invoice drywall per sheet or per square foot?
Both are standard, and most invoices use each in its place — hanging per board, taping and finishing per square foot of finished surface. Say which unit a line uses in its description so the builder can reconcile your numbers against their own takeoff, and keep the two roughly consistent: 4x12 sheets cover 48 square feet each, so a sheet count and a finished area that disagree badly will be queried.
How do I show the finish level on the invoice?
Write it into the line description — "tape and finish to Level 4" — because there's no separate field for it. If a room was upgraded to Level 5, put that on its own line so the invoice reads the same way the change order did.
Should hanging and finishing be separate lines?
Yes. The rates are different, often the crews are too, and if the GC signs off on the hang before the finish is complete you can bill the accepted portion cleanly instead of splitting a lump sum after the fact.
Is drywall labor taxable?
Frequently not on your invoice, even where the finished job is taxed somewhere. Under a general contractor the tax is often the prime's to carry — in Arizona the prime issues Form 5005 and the sub adds nothing — and several states tax the contractor's material purchases instead of the contract price. Leave the tax rate box empty in those cases and the PDF prints no tax line; where you do collect, a single rate applies to the entire subtotal. Ask an accountant how your state and your contract fit together.