Free Invoice Generator (Netherlands)
Create a professional Dutch factuur with 21% BTW calculated automatically, and download it as a PDF.
Saved invoices
Saved automatically in your browser.
Your business name
INVOICE
INV-001
Billed to
Client name
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Item description | 1 | — | €0.00 |
- Subtotal
- €0.00
- BTW (21%)
- €0.00
- Total
- €0.00
What goes on a Dutch factuur
A Dutch factuur has to carry a few specific things: your business name and address, your KVK (Chamber of Commerce) number and your BTW-id, a sequential invoice number, the issue date, and a clear description of what you supplied. Put the KVK number and BTW-id on their own lines under your business name in the address block, keep the currency on euros and the BTW rate at 21%, and the generator totals the BTW on the subtotal for you.
The 21% rate is the standard one. A reduced 9% BTW rate applies to things like food, books, medicines, and painting or plastering work on homes — if that's your line of work, change the rate to 9. There's only one tax line, so if a single factuur mixes 21% and 9% items you'll need to split it into two invoices or break the BTW out per line in the notes.
Registered under the kleineondernemersregeling (KOR)? Then you don't charge BTW at all — set the BTW rate to 0 and add 'Vrijgesteld van btw op grond van de KOR' in the notes so the client knows why no BTW is charged. The KOR is an optional exemption for small businesses with annual turnover under EUR 20,000; check with your accountant whether it fits your situation.
Read this factuur the way the makelaar's bookkeeper does
Bouwkundig Adviesbureau De Groot surveys houses for buyers and estate agents and quotes each survey as a vaste prijs rather than by the hour. The inspection itself is one fixed-fee line, with the crawl-space moisture check and the NHG-format report as separate optional lines so the client sees exactly what was added on. Travel is the only variable line: the distance driven goes in the quantity column and the per-kilometre rate alongside it. BTW stays on the standard 21%.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Bouwkundige keuring — Kerkstraat 12, Utrecht (vaste prijs) | 1 | €385.00 | €385.00 |
| Aanvullend vochtonderzoek kruipruimte | 1 | €95.00 | €95.00 |
| Rapportage in NHG-format — meerprijs | 1 | €65.00 | €65.00 |
| Reiskosten (per km) | 48 | €0.23 | €11.04 |
| Subtotal | €556.04 | ||
| BTW 21% | €116.77 | ||
| Total due | €672.81 | ||
Each add-on gets its own line so the client can see which parts of the fee were optional, and the inspected address goes in the line description because there is no job-address field.
Run through this list before you download
KVK number and BTW-id
A factuur has to show your Chamber of Commerce (KVK) number and your BTW-id, and with no dedicated fields for them they go on their own lines under your business name in the address block.
Sequential invoice numbers
Dutch rules expect one unbroken numbered series, so keep a running pattern such as 2026-0142 and never skip or reuse a number between factuur and creditfactuur.
The address you worked at
Write the property or site address into the line description — 'Bouwkundige keuring — Kerkstraat 12, Utrecht' — since there is no job-address field and that address is what the client's bookkeeping matches the invoice against.
21% or 9% BTW
The tax line is preset to the standard 21% BTW; drop it to 9% for reduced-rate work such as painting or plastering a home over two years old, and split a mixed job across two invoices because only one tax line is calculated.
Verlegd or KOR wording
If BTW is shifted to a Dutch business customer, set the rate to 0 and type 'btw verlegd' with their BTW-id in the notes; KOR-registered businesses add 'vrijgesteld van btw op grond van de KOR' the same way.
How to create an invoice online
- 1
Fill in the details
Add your business info, your client, line items, tax, and an optional logo or discount.
- 2
Watch the live preview
The invoice updates as you type, so you always see exactly what your client will receive.
- 3
Download the PDF
One click generates a clean, professional PDF invoice — free and without a watermark.
A simple invoice maker for freelancers and small businesses
Everything you need to bill a client properly — and nothing you don't. Create an invoice, check the live preview, download the PDF, get paid.
Instant PDF download
Generate a polished A4 invoice PDF in one click — no waiting, no email required.
No sign-up, no watermark
Completely free to use. Your invoice is yours, with no branding stamped on it.
Private by design
Everything happens in your browser. Your invoice data never touches a server.
Logo, tax & discounts
Add your logo, any tax label and rate (VAT, GST, sales tax), and percentage or fixed discounts.
Saves as you type
Your draft is stored locally in your browser, so an accidental tab close loses nothing.
20 currencies
Invoice in USD, EUR, GBP, INR, JPY and more, with correct rounding for each currency.
Frequently asked questions
Where do I put my KVK number and BTW-id?
Add them on their own lines under your business name in the address block — for example 'KVK 12345678' and 'BTW NL001234567B01'. A valid Dutch factuur has to show both.
Is BTW applied before or after a discount?
After. The generator applies your discount to the subtotal first, then calculates 21% BTW on the discounted amount.
I'm in the KOR — how do I make a factuur without BTW?
Set the BTW rate to 0 so no BTW is added, then add a note such as 'Vrijgesteld van btw op grond van de KOR'. Under the small-business scheme you don't charge BTW, so the invoice shows only the net amounts.
Can I make an invoice with the 9% BTW rate?
Yes — just change the tax rate from 21 to 9 for reduced-rate supplies like food, books, or medicines. There's only one tax line, so mixed 21% and 9% invoices need to be split or itemised in the notes.