Free Window Cleaning Invoice Generator
Count panes on a house, charge a flat price per visit on a commercial route, price screens, tracks and hard-water treatment on their own lines, then export the invoice as a PDF.
Saved invoices
Saved automatically in your browser.
Your business name
INVOICE
INV-001
Billed to
Client name
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Item description | 1 | — | $0.00 |
- Subtotal
- $0.00
- Total
- $0.00
Counting panes, visits and screens
Residential work is usually counted. Put the pane count in the quantity column and your price per pane beside it, and split interior from exterior into two lines — they are different jobs with different access, and a good share of customers take exterior only. Say in the description what you are counting as a pane, because divided lites, transoms, sidelights, and glass doors are exactly where a bill gets queried: 'Exterior glass — 34 panes, divided lites counted as one pane each' settles it before anyone asks. Storm windows, screens off and on, and second-story work priced differently all read better as their own lines than as a higher pane rate.
Commercial route work is easier by the visit. A monthly storefront contract fits on one line — 'Storefront exterior glass, weekly visit' at quantity 4 and your flat per-visit price — or on four lines if the scope varied week to week. Extras attach underneath: screen removal, wash and refit per screen; track and sill detailing per window; hard-water and mineral stain treatment per pane; post-construction scraping by the hour. There is no field for a PO or a service period, so put the visit dates and any purchase-order reference into the notes — a property manager approving a monthly bill looks for those before anything else.
One tax line is available, applied to the subtotal after any discount, with a label you set. Whether window cleaning is taxable at all depends on where you work: some states tax cleaning and maintenance services, some do not tax services at all, and a few states have no sales tax to charge. Set the rate you actually collect, leave it empty when you do not, and check with an accountant. Use the notes for anything you could not do — mineral etching that will not come out, a failed seal fogging between panes, a painted-shut sash, a blocked rear elevation — so the invoice records the limits of the clean rather than reading as a promise to fix them.
The June route and the two one-off extras
A monthly storefront route billed at the end of June: the same flat per-visit price four times over, entered once at quantity 4, plus the extras the shop asked for one time only — screens dropped and washed before the awnings went up, tracks detailed, and a hard-water treatment on the etched bay glass. Pricing the route per visit instead of per pane keeps the monthly figure predictable and stops a busy month turning into a re-count.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Storefront exterior glass and entry doors — weekly visit, per visit | 4 | $68.00 | $272.00 |
| Interior glass — display bay and entry vestibule, one visit (18 June) | 1 | $95.00 | $95.00 |
| Screen removal, wash and refit — per screen | 12 | $4.50 | $54.00 |
| Track and sill detailing — per window | 9 | $6.00 | $54.00 |
| Hard water and mineral stain treatment — north bay, per pane | 2 | $38.00 | $76.00 |
| Subtotal | $551.00 | ||
| Total due | $551.00 | ||
Oregon has no state or local sales tax, so the tax line is left empty here — set your own label and rate on the form if your state taxes cleaning services.
Where a route invoice gets held up
Visit dates in the notes
There is no service-period field, so write the dates the invoice covers into the notes — it is the first thing anyone approving a monthly route bill looks for.
Interior and exterior on separate lines
Different access, different time, and plenty of clients buy one and not the other — splitting them lets a client change scope without a new quote.
A pane count you can defend
When you bill per pane, put the count in the quantity column and define what counted as a pane — divided lites, transoms, sidelights, glass doors — in the description.
Extras at their own rate
Screens, tracks and sills, hard-water treatment, and post-construction scraping each get a line and a price of their own instead of quietly inflating the glass rate.
What you could not clean
Record mineral etching, failed seals, painted-shut sashes, or blocked access in the notes so the invoice never reads as a promise to fix them next time.
How to create an invoice online
- 1
Fill in the details
Add your business info, your client, line items, tax, and an optional logo or discount.
- 2
Watch the live preview
The invoice updates as you type, so you always see exactly what your client will receive.
- 3
Download the PDF
One click generates a clean, professional PDF invoice — free and without a watermark.
A simple invoice maker for freelancers and small businesses
Everything you need to bill a client properly — and nothing you don't. Create an invoice, check the live preview, download the PDF, get paid.
Instant PDF download
Generate a polished A4 invoice PDF in one click — no waiting, no email required.
No sign-up, no watermark
Completely free to use. Your invoice is yours, with no branding stamped on it.
Private by design
Everything happens in your browser. Your invoice data never touches a server.
Logo, tax & discounts
Add your logo, any tax label and rate (VAT, GST, sales tax), and percentage or fixed discounts.
Saves as you type
Your draft is stored locally in your browser, so an accidental tab close loses nothing.
20 currencies
Invoice in USD, EUR, GBP, INR, JPY and more, with correct rounding for each currency.
Frequently asked questions
What goes in the quantity column — a pane count or a number of visits?
Either, depending on the work. A pane count is the honest measure of a one-off residential clean, and the customer can check it themselves. A number of visits suits a commercial route, because a predictable monthly figure beats re-counting a storefront every week. Both use the same two columns, so the description is where you say which one the line is counting.
How do I show interior and exterior glass separately?
Give each its own line rather than one combined pane rate. Interior costs more per pane in access, furniture moving, and time, and many clients buy exterior only — separating them means a client can drop or add the interior without you re-quoting the visit.
Can I invoice a whole month of storefront visits on one invoice?
Yes — put the number of visits in the quantity column against your flat per-visit price, and list the visit dates in the notes since there is no service-period field. There is no recurring or automatic billing here: reopen the autosaved draft next month, change the number and dates, and download a fresh PDF to send yourself.
Do I charge sales tax on window cleaning?
It varies by state — cleaning services are taxable in some, exempt in others, and a handful of states have no sales tax at all, so a blank tax rate is a perfectly normal invoice. The tax line here takes one custom label and one rate applied after any discount; check with an accountant for your state.