Free Invoice Generator (New Zealand)
Create a New Zealand invoice with 15% GST calculated automatically, and download it as a PDF.
Saved invoices
Saved automatically in your browser.
Your business name
INVOICE
INV-001
Billed to
Client name
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Item description | 1 | — | NZ$0.00 |
- Subtotal
- NZ$0.00
- GST (15%)
- NZ$0.00
- Total
- NZ$0.00
Taxable supply information in New Zealand
New Zealand retired the formal 'tax invoice' in April 2023 — the rules now ask for 'taxable supply information' instead. The words 'tax invoice' are no longer required on the document, but the details still are: your business name and GST number, the date, a description of what was supplied, and the amounts, with fuller information once a supply goes over $1,000. Add your GST number on a line under your business name — for example 'GST 123-456-789' — and keep the preset 15% rate for the GST line.
Only charge GST if you're registered. If you're not, clear the tax rate so the invoice shows a plain total with no GST line, and leave the GST number off. When you do charge it, the generator applies any discount to the subtotal first, then calculates the 15% on the discounted amount.
Much of New Zealand still pays on the 20th of the month following invoice — a customer settles all of last month's invoices on the 20th of this one. Set the due date to the 20th of next month, or put 'Payment due by the 20th of the month following invoice' in the notes so there's no ambiguity. Your draft autosaves in the browser, so when the next billing month rolls around you only update the invoice number and dates before downloading a fresh PDF.
A rental turnaround, with the skip on its own line
A Papakura builder bills a property manager for a week on a rental turnaround. Labour is charged at an hourly rate — a different rate for the qualified carpenter and the apprentice — while materials are passed through at cost with the supplier docket number written into the description, and the skip is a flat hire charge. Every amount is entered GST-exclusive, so the 15% GST line adds it once at the bottom rather than line by line.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Deck rebuild, 14 Rimu Street — carpenter labour | 22.5 | NZ$95.00 | NZ$2,137.50 |
| Deck rebuild — apprentice labour | 18 | NZ$55.00 | NZ$990.00 |
| H3.2 treated pine decking 140x32, lineal m — supplier docket 88412 | 96 | NZ$9.80 | NZ$940.80 |
| Stainless fixings, joist tape and exterior sealant | 1 | NZ$184.60 | NZ$184.60 |
| Skip bin hire — 4m3, three days | 1 | NZ$365.00 | NZ$365.00 |
| Subtotal | NZ$4,617.90 | ||
| GST 15% | NZ$692.69 | ||
| Total due | NZ$5,310.59 | ||
Labour and materials sit on separate lines so the property manager can see the charge-out rate they agreed to, rather than one lump sum for the job.
Details a New Zealand buyer will look for
GST number under your name
Put your GST number on its own line under your business name in the address block — 'GST 123-456-789' — because taxable supply information from a registered seller has to show it.
Describe the supply properly
The words 'tax invoice' stopped being compulsory in April 2023, but a clear description of what was supplied did not, so write 'Deck rebuild — carpenter labour' in the line item instead of 'services rendered'.
Buyer details over $1,000
Once a supply goes over $1,000 the buyer's name and address are part of the required information, so fill in the full client address block rather than just typing the company name.
The 20th-of-month due date
Most New Zealand accounts payable runs pay on the 20th of the month following invoice, so set the due date accordingly and repeat 'Payment due by the 20th of the month following invoice' in the notes field.
Bank account for direct credit
Almost everyone here pays by direct credit and there is no dedicated payment field, so put your bank account number and a request to use the invoice number as the reference in the notes.
How to create an invoice online
- 1
Fill in the details
Add your business info, your client, line items, tax, and an optional logo or discount.
- 2
Watch the live preview
The invoice updates as you type, so you always see exactly what your client will receive.
- 3
Download the PDF
One click generates a clean, professional PDF invoice — free and without a watermark.
A simple invoice maker for freelancers and small businesses
Everything you need to bill a client properly — and nothing you don't. Create an invoice, check the live preview, download the PDF, get paid.
Instant PDF download
Generate a polished A4 invoice PDF in one click — no waiting, no email required.
No sign-up, no watermark
Completely free to use. Your invoice is yours, with no branding stamped on it.
Private by design
Everything happens in your browser. Your invoice data never touches a server.
Logo, tax & discounts
Add your logo, any tax label and rate (VAT, GST, sales tax), and percentage or fixed discounts.
Saves as you type
Your draft is stored locally in your browser, so an accidental tab close loses nothing.
20 currencies
Invoice in USD, EUR, GBP, INR, JPY and more, with correct rounding for each currency.
Frequently asked questions
Where does my GST number go on the invoice?
Add it on a line under your business name in the address block — for example 'GST 123-456-789'. Taxable supply information from a GST-registered seller must show the GST number, and under the business name is where customers expect to find it.
Does my invoice still need to say 'tax invoice'?
No — since April 2023 the old tax invoice rules were replaced by taxable supply information, so the words are optional. You still have to provide the required details, and supplies over $1,000 need more of them, such as the buyer's name and address. If your existing template says 'tax invoice', keeping it does no harm.
Do I need to be GST-registered to send invoices?
No — you can invoice without registering; just clear the tax rate and don't show a GST number. Registration becomes compulsory once your turnover passes $60,000 in any 12-month period, so check with an accountant if you're getting close.
Do I charge GST on invoices to overseas clients?
Exported goods and most services supplied to non-residents are zero-rated — GST at 0% rather than 15%. Clear the tax rate, note the zero-rating in the notes field, and use the currency picker if you're billing in the client's currency. The rules have exceptions, so confirm with an accountant.