Free Invoice Generator (Switzerland)
Create a professional Swiss invoice with 8.1% VAT in CHF calculated automatically, and download it as a PDF.
Saved invoices
Saved automatically in your browser.
Your business name
INVOICE
INV-001
Billed to
Client name
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Item description | 1 | — | CHF 0.00 |
- Subtotal
- CHF 0.00
- VAT (8.1%)
- CHF 0.00
- Total
- CHF 0.00
VAT and your Swiss invoice
A Swiss invoice — a Rechnung, facture or fattura depending on your language region — needs your business name and address, the client's details, an invoice number and date, a description of the work, and the amount due in Swiss francs. If you're registered for VAT (MWST in German, TVA in French, IVA in Italian), add your UID on a line under your business name in the format CHE-123.456.789 MWST, keep the tax rate at 8.1%, and the generator works out the VAT for you.
Not registered? Businesses with under CHF 100,000 in annual turnover generally aren't required to register — if that's you, clear the tax rate and issue a plain invoice with no VAT line. Showing an 8.1% charge without a UID on the invoice isn't allowed, so leave the rate blank until you're registered.
The 8.1% preset is the standard Swiss rate. A reduced rate of 2.6% applies to essentials like food, books, newspapers and medicines, and a special 3.8% rate covers accommodation — set the rate field to whichever fits what you're billing. The tool carries one tax line, so if a single invoice mixes rates, split it into separate invoices or spell out the breakdown in the notes field.
The site visit that produced this invoice
A Zurich engineering consultancy billing a manufacturer for a machine safety assessment, charged by the hour against a framework agreement. Senior and junior time carry different rates and are entered to the quarter-hour, so the quantity column holds figures like 11.5 and 7.25. Site travel is billed per kilometre at the customary CHF 0.70, and 8.1% MWST is calculated on the subtotal after any discount.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Machine safety assessment on site — senior engineer | 11.5 | CHF 185.00 | CHF 2,127.50 |
| Risk assessment and CE conformity documentation | 7.25 | CHF 165.00 | CHF 1,196.25 |
| Junior engineer support — measurements and photo record | 6 | CHF 120.00 | CHF 720.00 |
| Travel to Winterthur site — per km | 84 | CHF 0.70 | CHF 58.80 |
| Report production and client review meeting | 3.5 | CHF 165.00 | CHF 577.50 |
| Subtotal | CHF 4,680.05 | ||
| VAT 8.1% | CHF 379.08 | ||
| Total due | CHF 5,059.13 | ||
Hours run to the quarter and travel uses kilometres as its quantity, so the client can see exactly what was spent on site and getting there.
From the UID number to the Zahlungsfrist
UID with the tax suffix
Write it under your business name as CHE-123.456.789 MWST — or TVA/IVA in the French and Italian regions — because a Swiss bookkeeper will want it before booking the 8.1%.
Hours to the quarter
The quantity field accepts decimals, so bill 7.25 or 11.5 hours at your rate rather than rounding up to whole hours, which is what Swiss clients expect to see.
Spesen as line items
There's no separate expenses section, so add travel and materials as their own lines — kilometres at your per-km rate, or a flat Pauschale for the trip.
This is not a QR-bill
The PDF is a plain invoice rather than a Swiss QR-Rechnung with a scannable payment part, so put your IBAN and a payment reference in the notes for e-banking.
Zahlbar innert 30 Tagen
Thirty days is the Swiss norm — set the due date to match and repeat the wording in the notes if your client's accounts team works in German or French.
How to create an invoice online
- 1
Fill in the details
Add your business info, your client, line items, tax, and an optional logo or discount.
- 2
Watch the live preview
The invoice updates as you type, so you always see exactly what your client will receive.
- 3
Download the PDF
One click generates a clean, professional PDF invoice — free and without a watermark.
A simple invoice maker for freelancers and small businesses
Everything you need to bill a client properly — and nothing you don't. Create an invoice, check the live preview, download the PDF, get paid.
Instant PDF download
Generate a polished A4 invoice PDF in one click — no waiting, no email required.
No sign-up, no watermark
Completely free to use. Your invoice is yours, with no branding stamped on it.
Private by design
Everything happens in your browser. Your invoice data never touches a server.
Logo, tax & discounts
Add your logo, any tax label and rate (VAT, GST, sales tax), and percentage or fixed discounts.
Saves as you type
Your draft is stored locally in your browser, so an accidental tab close loses nothing.
20 currencies
Invoice in USD, EUR, GBP, INR, JPY and more, with correct rounding for each currency.
Frequently asked questions
Where do I put my UID or VAT number?
Add it on a line under your business name in the address block, formatted CHE-123.456.789 MWST (or TVA/IVA for French and Italian). There's no separate field for it, and VAT-registered Swiss businesses should show the UID with the tax suffix on every invoice.
What VAT rate should I use on a Swiss invoice?
The standard rate is 8.1%, which is the preset. Use 2.6% for reduced-rate goods like food, books and medicines, or 3.8% for accommodation — set the rate field to match what you're billing, and check with an accountant if you're unsure.
Do I have to charge VAT if my turnover is low?
No. If your annual turnover is under CHF 100,000 you generally don't have to register for VAT — clear the tax rate and issue an invoice with no VAT line. Once you cross the threshold, register for a UID, add it under your business name, and start showing 8.1%.
Is VAT applied before or after a discount?
After. The generator applies your discount to the subtotal first, then calculates the 8.1% VAT on the discounted amount — so tax is charged on what the client actually pays.