Free Illustration Invoice Generator
Price each illustration, charge the extra sketch rounds, put the usage license on its own line, and download the invoice as a PDF — no sign-up, no watermark.
Saved invoices
Saved automatically in your browser.
Your business name
INVOICE
INV-001
Billed to
Client name
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Item description | 1 | — | $0.00 |
- Subtotal
- $0.00
- Total
- $0.00
Fees, rounds and the license you're granting
Illustration bills by the picture, not by the hour. Give the cover or the hero image its own line at its flat fee with quantity 1, and put repeated work — spots, chapter openers, icons, a set of character turnarounds — on a single line at your per-image rate with the count in the quantity column. When a client cuts two spots from the brief a week before delivery, that structure means the invoice changes by one obvious number instead of needing a fresh quote.
Sketch rounds are where fees quietly leak. State how many concept or sketch rounds the fee includes in the notes, then bill every round past that as its own line at your round rate, so the extra passes appear as a charge rather than as goodwill. The usage license is a separate line for the same reason: the fee for making the drawing and the fee for the right to use it are different things, and a client who wants the image for packaging, a second territory or another five years is buying only the second one. Name the media, territory, term, print run and whether it's exclusive on that line — "usage rights" alone settles nothing.
A kill fee has no field, so put your terms in the notes on every invoice, before you need them: what's payable if the job is cancelled at sketch stage and what's payable once final artwork exists. If a project is killed, invoice the fee as a line item that names the stage reached. Deposits work as their own invoice with its own number, with the balance invoiced on delivery and the deposit already paid recorded in the notes, since nothing here tracks part-payments. Nothing on the tax line is preset, because the answer depends entirely on where the illustrator is registered — add your own label and rate if you charge one, leave it blank if you don't, and use the single discount field for an agreed indie or nonprofit rate.
One cover, six spots, and a license
A small press commissioned a cover and a set of interior spot illustrations for a midlist paperback, and the invoice keeps what the drawing cost apart from what the rights cost. The cover is a flat fee at quantity 1, the spots bill at a per-image rate with the count in the quantity column, and the two extra rounds the editor asked for after the included ones go on separately at the agreed round rate. The license is the last line and the most consequential: it names the territory and the term, so when the press wants the cover for a foreign edition in two years, that's a new invoice rather than a favour.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Cover illustration — full color, roughs through final artwork | 1 | $2,400.00 | $2,400.00 |
| Interior spot illustrations — full color, per spot | 6 | $285.00 | $1,710.00 |
| Additional sketch round, cover — beyond the two included | 2 | $150.00 | $300.00 |
| Usage license — North American print and ebook, first edition, 5-year term | 1 | $900.00 | $900.00 |
| Subtotal | $5,310.00 | ||
| Total due | $5,310.00 | ||
The license line is the one that keeps earning: a foreign edition or a second five-year term is invoiced against it without a single new drawing being made.
Five things an illustration invoice should settle
One line per image, or one rate per set
Cover, spots, chapter openers — each gets its own line, or a per-image rate with the count in the quantity column, so dropping two images from the brief changes a number the client can see.
Rounds included, rounds charged
Say in the notes how many sketch rounds the fee covers, then bill everything past that as a separate line at your round rate rather than absorbing it.
License described, not implied
Name the media, territory, term, print run and exclusivity on the license line itself. A line reading "usage rights" gives you nothing to point at when the image turns up on packaging.
Kill fee in the notes before you need it
State what's payable at sketch stage and what's payable on final artwork in the notes of every invoice, so a cancelled commission is a line item instead of a negotiation.
When files and originals transfer
Note that print-resolution files release on cleared payment, and whether source files or the original artwork go with them — clients assume they do unless you say otherwise.
How to create an invoice online
- 1
Fill in the details
Add your business info, your client, line items, tax, and an optional logo or discount.
- 2
Watch the live preview
The invoice updates as you type, so you always see exactly what your client will receive.
- 3
Download the PDF
One click generates a clean, professional PDF invoice — free and without a watermark.
A simple invoice maker for freelancers and small businesses
Everything you need to bill a client properly — and nothing you don't. Create an invoice, check the live preview, download the PDF, get paid.
Instant PDF download
Generate a polished A4 invoice PDF in one click — no waiting, no email required.
No sign-up, no watermark
Completely free to use. Your invoice is yours, with no branding stamped on it.
Private by design
Everything happens in your browser. Your invoice data never touches a server.
Logo, tax & discounts
Add your logo, any tax label and rate (VAT, GST, sales tax), and percentage or fixed discounts.
Saves as you type
Your draft is stored locally in your browser, so an accidental tab close loses nothing.
20 currencies
Invoice in USD, EUR, GBP, INR, JPY and more, with correct rounding for each currency.
Frequently asked questions
Should the usage license be a separate line from the illustration fee?
Usually, yes — the drawing and the rights are priced separately in most illustration contracts. Put the license on its own line naming media, territory, term and print run, so when the client renews or extends it later you're invoicing that line on its own without redrawing anything.
How do I bill extra sketch rounds?
State the number of rounds the fee covers in the notes, then add each further round as its own line at your round rate — "Additional sketch round, cover, beyond the two included". Rounds absorbed into the base fee are the fastest way to lose a day's work.
Where does a kill fee go on the invoice?
There's no kill fee field, so state the percentages in the notes on every invoice you send. If the job is actually cancelled, bill the fee as a line item that names the stage reached — sketches approved, final artwork not started — so the amount is tied to something the client already agreed to.
Can I invoice a deposit before I start drawing?
Yes — raise a separate invoice with its own number for the deposit line, then invoice the balance on delivery and record the deposit already paid in the notes. Nothing in the tool tracks part-payments, so the notes are what keep the two invoices connected.