Free Invoice Generator (Portugal)
Put together a Portuguese fatura or orçamento with 23% IVA in euros, add your NIF, and download it as a PDF.
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Your business name
INVOICE
INV-001
Billed to
Client name
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Item description | 1 | — | €0.00 |
- Subtotal
- €0.00
- IVA (23%)
- €0.00
- Total
- €0.00
Why a Portuguese fatura comes out of certified software
The honest starting point: this tool cannot produce a Portuguese fatura, whatever size your business is. Above €50,000 of turnover in the previous calendar year you are required to invoice from software certified by the Autoridade Tributária, which signs each document, controls the numbering series so nothing can be slipped in or removed afterwards, and prints an ATCUD code and a QR code on every fatura. Below that threshold the software obligation eases, but the document itself does not — every fiscally relevant document still has to carry an ATCUD drawn from a series registered with the AT. This generator is not certified, cannot register or sign a series and will not print a valid ATCUD or QR code, so what it makes is an orçamento, a proforma, an internal draft or a readable client copy, never the fiscal fatura.
Within that role the arithmetic is done properly. The preset is IVA at 23%, the mainland standard rate, calculated on the subtotal after any discount; drop it to 22% for Madeira or 16% for the Azores, and to the intermediate or reduced rate where your activity qualifies. Your NIF goes on a line under your business name in the address block and the client's under theirs — a Portuguese business will ask for it, because its NIF on the document is what lets it deduct the expense.
Everything the form has no field for belongs in the notes: the IBAN and payment terms, the property or job reference, the isenção wording if you are exempt, and a plain sentence saying the document is not a fiscal invoice. If you are exempt under artigo 53.º do CIVA, clear the tax rate so no IVA line is calculated and write 'IVA — regime de isenção, artigo 53.º do CIVA'. For 2026 that exemption depends on having stayed at or under €15,000 of turnover in the previous calendar year, and going more than 25% over it during the year — past €18,750 — moves you into the normal regime immediately rather than at the year end. Confirm where you stand with a contabilista.
A month of turnover cleans, counted by apartment type
Limpezas Serra do Pilar cleans short-let apartments for a Porto management company and bills once a month rather than once per booking. Every changeover is a fixed price by apartment size, so the quantity column simply carries the number of cleans done in July — 34 one-bedroom turnovers and 12 two-bedroom. The quarterly deep clean is priced per apartment, laundry is charged per set of bed linen and towels returned, and the guest consumables bought in are recharged at cost on a single line, with IVA at the mainland 23%.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Limpeza de mudança de hóspedes — apartamento T1 (por serviço) | 34 | €28.00 | €952.00 |
| Limpeza de mudança de hóspedes — apartamento T2 (por serviço) | 12 | €38.00 | €456.00 |
| Limpeza profunda trimestral — Rua das Flores 88 (por apartamento) | 3 | €65.00 | €195.00 |
| Lavandaria: jogos de cama e toalhas (por jogo) | 46 | €6.50 | €299.00 |
| Reposição de consumíveis para hóspedes (ao custo) | 1 | €92.40 | €92.40 |
| Subtotal | €1,994.40 | ||
| IVA 23% | €458.71 | ||
| Total due | €2,453.11 | ||
Splitting the changeovers by apartment type instead of hiding them in one 'serviços de limpeza' line is what lets the operator tick the document off against their booking calendar before paying.
What certified software adds that this draft cannot
The number is assigned, not typed
A certified system creates and signs the series and the sequential number as the document is made, so treat anything you type here as a draft reference and let the fiscal fatura take the number your software gives it.
ATCUD and the QR code
Both come from a series registered and validated with the AT, and the ATCUD is required on every fiscally relevant document whatever your turnover. Nothing entered in this form reproduces either one, which is precisely why the PDF is a draft rather than a fatura.
Both NIFs on the document
Yours under your business name, the client's under theirs — a Portuguese company that wants to deduct the expense needs its NIF shown, and neither identifier has a field of its own.
23%, 22% or 16%
The tax line is preset to the mainland 23% IVA; change it to 22% for Madeira or 16% for the Azores, and split the job across documents if one invoice would otherwise mix two rates.
Say what the document is
Write 'Documento não fiscal — orçamento' in the notes so nobody in the client's accounts posts your draft as the fatura they will later receive from your certified software.
How to create an invoice online
- 1
Fill in the details
Add your business info, your client, line items, tax, and an optional logo or discount.
- 2
Watch the live preview
The invoice updates as you type, so you always see exactly what your client will receive.
- 3
Download the PDF
One click generates a clean, professional PDF invoice — free and without a watermark.
A simple invoice maker for freelancers and small businesses
Everything you need to bill a client properly — and nothing you don't. Create an invoice, check the live preview, download the PDF, get paid.
Instant PDF download
Generate a polished A4 invoice PDF in one click — no waiting, no email required.
No sign-up, no watermark
Completely free to use. Your invoice is yours, with no branding stamped on it.
Private by design
Everything happens in your browser. Your invoice data never touches a server.
Logo, tax & discounts
Add your logo, any tax label and rate (VAT, GST, sales tax), and percentage or fixed discounts.
Saves as you type
Your draft is stored locally in your browser, so an accidental tab close loses nothing.
20 currencies
Invoice in USD, EUR, GBP, INR, JPY and more, with correct rounding for each currency.
Frequently asked questions
Can I use this as my official fatura?
No. Above €50,000 of prior-year turnover you must invoice from AT-certified software, and even below that the fiscal document needs an ATCUD from a series registered with the AT together with a QR code — none of which this tool can produce, because it is not certified. It is genuinely useful for orçamentos, proformas and drafts, with the fiscal fatura issued from certified software.
Where do the NIFs go?
Yours on a line under your business name in the address block, the client's under their name — there are no dedicated fields. Business clients need their NIF on the document to deduct the expense, so ask for it before you issue anything.
I'm isento under artigo 53.º — how do I invoice?
Clear the tax rate so no IVA line is calculated, then write 'IVA — regime de isenção, artigo 53.º do CIVA' in the notes so the client understands why no tax was added. For 2026 the threshold is €15,000 of turnover in the previous calendar year, and exceeding it by more than 25% during the year ends the exemption on the spot — check your position with a contabilista.
The preset says 23% — what about Madeira and the Azores?
Change the rate: the standard rate is 22% in Madeira and 16% in the Azores, against 23% on the mainland. Only one tax line is calculated, so an invoice covering two regions or two rates is cleaner split into separate documents.