Free Masonry Invoice Generator
Charge by the unit laid or by the square foot of wall, itemize pallets, mortar and scaffolding, then download the invoice as a PDF.
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INVOICE
INV-001
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| Description | Qty | Rate | Amount |
|---|---|---|---|
| Item description | 1 | — | $0.00 |
- Subtotal
- $0.00
- Total
- $0.00
Pricing brick, block and stone by the unit
Masonry gets priced two ways and both fit the form. Units laid — brick, block or stone by the piece — go in the quantity column with your per-unit rate beside them, so 620 blocks at your laying rate is one line the customer can count against the wall. Face area works the same way: put the square feet of finished wall in the quantity column, decimals included, and your per-square-foot rate next to it. Keep each material on its own line, because a block stem wall, a brick veneer and a cut stone water table lay at three different speeds and shouldn't hide behind one blended number. Say in the description whether a rate is labor only or labor and material together — that single word is what stops a builder reading a delivered-brick line as a second charge for the same brick.
Materials arrive in thousands, pallets, cubes, bags and tons, so describe them that way: brick by the thousand, block by the pallet, Type N or Type S mortar by the bag, masonry sand by the ton, and ties, lintels, flashing, rebar and grout at the quantity actually delivered. Scaffolding belongs on the invoice too — put weeks or days in the quantity column against your weekly rate, and if you charge to erect and dismantle, make that a separate line rather than something buried inside the rental.
Weather is part of masonry and it should show up in writing. Cold-weather protection — blankets, heaters, hot water, admixture — is real cost and gets its own line, while days lost to rain or freezing go in the notes with their dates, so the schedule story is on record before anyone asks why the job ran two weeks long. The notes field also carries your contractor registration number where your city or state requires one, the builder's lot or job number and PO (there are no fields for those), the mortar type and sand color, the joint tooling, and the date the mock-up panel was approved. Use the Sales Tax line only if you actually collect it: in a good many states, Ohio included, a mason building into real property is the consumer of the brick and mortar, pays tax at the supply house and charges none on the contract — leave the rate box empty on those invoices and no tax line is printed. Where you do collect, the rate is worked out on the subtotal once any discount has come off, and an accountant is the right person to say which side of the line your work sits on.
Foundation block and a brick veneer, priced apart
A new house on a slab, invoiced once the veneer is up to the water table. The block stem wall is billed per unit laid because the count is easy to verify, while the brick face is billed by the square foot because that is how the builder priced the elevation — two methods, two lines, each naming the method in its own description. Both are labor rates: the block, lintels and ties came off the builder's own material order, so only the brick, the mortar and the scaffold hire pass through this invoice. The crew erected the scaffold themselves, so it appears as three weeks of rental and nothing more.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| 8 in. CMU laid — foundation stem wall, labor per block | 620 | $4.25 | $2,635.00 |
| Modular brick veneer laid, running bond — labor per sq ft of face | 1180 | $8.25 | $9,735.00 |
| Modular brick delivered to site — per thousand | 8 | $690.00 | $5,520.00 |
| Type S mortar mix — 80 lb bags delivered | 84 | $11.20 | $940.80 |
| Scaffolding hire — weekly rental on site, per week | 3 | $310.00 | $930.00 |
| Subtotal | $19,760.80 | ||
| Total due | $19,760.80 | ||
Labor is billed by what was laid and material by what was delivered, so the builder can walk the wall and check both — and there's no tax line, because an Ohio mason pays the sales tax on brick and mortar at the supply house instead of charging it on the contract.
Getting the count right before you bill
Count what you actually laid
Brick and block counts, or square feet of finished face, belong in the quantity column — decimals are fine for a partial elevation — with the method named in the description.
Say whether a rate is labor only
Two words in the description keep a labor rate and a delivered-material line from looking like the same brick charged twice.
Materials the way the ticket reads
Brick by the thousand, block by the pallet, mortar by the bag, sand by the ton — so every figure ties back to a delivery ticket rather than a round guess.
Weather costs and weather days
Blankets, heaters and admixture are billable lines; the days lost to rain or frost go in the notes with dates so the delay is documented, not disputed.
Mortar spec and mock-up in the notes
Mortar type, sand color, joint tooling and the date the mock-up panel was approved have no fields of their own — and they're exactly what an argument over appearance turns on.
How to create an invoice online
- 1
Fill in the details
Add your business info, your client, line items, tax, and an optional logo or discount.
- 2
Watch the live preview
The invoice updates as you type, so you always see exactly what your client will receive.
- 3
Download the PDF
One click generates a clean, professional PDF invoice — free and without a watermark.
A simple invoice maker for freelancers and small businesses
Everything you need to bill a client properly — and nothing you don't. Create an invoice, check the live preview, download the PDF, get paid.
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20 currencies
Invoice in USD, EUR, GBP, INR, JPY and more, with correct rounding for each currency.
Frequently asked questions
Should I invoice masonry by the unit laid or by the square foot?
Either is normal — brick and block are often billed per unit laid, while veneer and stone are billed per square foot of face. Put the count or the area in the quantity column, which takes decimals, and your rate beside it, and name the method in the description so the two never get confused.
How do I bill for scaffolding?
Give it its own line with the weeks or days on site in the quantity column and your weekly rate beside them. If you charge separately to erect and dismantle, that's a second line — rolling it into the rental makes the number look arbitrary.
Freezing weather stopped the job for three days — can I bill for it?
That depends on your contract, but the costs it caused usually can be shown: cold-weather protection such as blankets, heaters and admixture goes on as its own line at what it cost. Put the dates lost in the notes even when you aren't charging for them, so the delay is documented rather than argued about later.
Do I charge sales tax on masonry work?
Often you don't. States such as Ohio treat a contractor who builds into real property as the consumer of the materials — you pay the tax buying the brick, block and mortar and add none to the contract price, which is why the worked example below carries no tax line at all. Other states tax the material portion, or split new construction from repair. Leave the rate box empty whenever you're not collecting, and ask an accountant before you decide you are.